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PLM Invoice Creator

Use this page to create invoices for several leases in a single action. The lines that are available for creating invoices are charge detail lines where the status of the charge is active or last billing.

Some of the default values in the header are from the PLM Property Lease Management Setup page.

When this page is opened from the PLM Lease page, some values in the header are automatically updated based on the selected lease and all lines that are available for the invoice are readily available in the list.

Create Invoices

To create invoices, follow these steps: 

  1. Search for the Invoice Creator and select the corresponding link for the page.
    Or if you are creating invoices for a single lease from the PLM Lease, select Create Invoice.
  2. Select the Lease Type for which to create invoices.
    If you opened the Invoice Creator for a single lease, this value is automatically selected based on the lease and cannot be edited.
  3. To consolidate the invoice lines, turn on Consolidate.
  4. Specify the date range for the lines you want to include.
  5. Specify the Invoice Date, and select the Posting Option.
  6. In the Billing Details Lines, select the lines for which you want to create invoices and select Process.
  7. Email Invoice Log: Every time that an invoice is created, an invoice log file is also generated. This field allows you to email that invoice log by activating the Email Invoice Log switch, and then entering the email address in the corresponding field.

  8. You can select multiple time period by navigating to the Billing Details Lines section, clicking on the kebab menu (the three vertical dots), and selecting Select More from the pop-up menu. Then select multiple lines by clicking on the corresponding radio button(s).

After processing is completed, the following occurs: 

  • For expense leases, purchase invoices or posted purchase invoices are created.
  • For revenue leases, sales invoices or posted sales invoices are created.

The sales and purchase invoices created from this process cannot be edited. If the invoice is correct, you must delete the sales or purchase invoice and then create it again.

Dimensions are copied from the lease to the sales or purchase invoice as follows: 

  • Dimension values for the charge are copied from Property Lease Management to the sales or purchase invoice lines.
  • Dimension values for the sales or purchase invoice header are copied from the customer or vendor record.
  • When the Consolidate option is turned on and multiple charges are consolidated on the invoice, the sales or purchase invoice header are copied from the customer or vendor record.

Header Fields

The following field boxes are available: 

Invoice Creator Header Fields Table
Field Description
General
Lease Type Select the lease type to create invoices: Revenue or Expense.
Consolidate

Select whether invoices for multiple leases are combined into a single invoice.

  • On: Creates a single invoice that combines the billing details for a customer or vendor. Invoices from a single lease can be consolidated when the separate invoices have the same customer or vendor and the same currency. This feature is available for sales order, free text invoice journal, and vendor invoices.
  • Off: Separate invoices are always created.
Date Range
From/To Date Specify the date range for which to create invoices. Only the lines that have invoices that can be created within the date range appear in the Billing Details Lines.
Invoice Options
Invoice Date Specify the date for the invoice.
Posting Option

Select the posting option for the invoices. If the invoice amounts of the lease charges are negative, credit memos are created instead.

  • Create Invoice(s): Creates the invoices or journal entry transactions. When the invoices are created, invoice or journal numbers are automatically generated. When you manually post the transactions, be sure to change the automatically generated invoice or journal numbers.
  • Post Invoice(s): Creates the invoices and automatically posts the invoices using the default options. This option can be used when creating sales orders or invoices from leases. The sales order or invoice numbers are automatically generated based on the setup.
Lease Accounting (ASC 842/IFRS 16)

Field boxes for the journal template and batch names are available when Create General Journal is turned on in the Lease Accounting Standard FastTab of the PLM Property Lease Management Setup.

The default value for these fields boxes is from the Default Journal Names FastTab of the PLM Property Lease Management Setup.

Create General Journal
Create Journal Option

The Invoice Creator filters transactions according to the option selected on the lease header’s Create General Journal field.

Available values: Both (default), Invoice, and Journal.

In order to be available the lease type must be an Expense Lease.

 

Billing Detail Lines

Displays a read-only list of all lines within the specified date range for which invoices can be created.

  • Single lease
    • When opened from the PLM Lease page, only the lines for which invoices can be created for the specific lease appear.
  • Multiple leases
    • When opened from the Search feature, all lines for which invoices can be created for all active leases appear.
  • Terminating leases
    • When leases are terminated using the PLM Batch Termination/Reverse Termination, all lines that have a status of Last Billing appear. Invoices must be created for these lines before the lease status can be updated to Terminated.

The following information appears in this list: 

  • Lease number and name
  • Lease account number and name
  • Levels, charge for the level
  • Billing period dates, the quantity and amount of the invoice
  • Abatement amount, price adjustment type and net amount of the invoice

Actions

The following actions are available: 

Invoice Creator Actions Fields Table
Action Description
Process Creates the invoices for the selected lines.