Subscription Billing Assisted Setup

The Subscription Billing assisted setup helps you set up basic functionality to use all the components within Subscription Billing. For more advanced set up, use the various Setup pages for each component: 

Tip: If you want to use only a single component from Subscription Billing use the specific set up window for that component only.

Processes

To use the assisted setup, follow these steps: 

  1. Select , and type Assisted Setup.
  2. In the Assisted Setup list, select Set up Subscription Billing.
    The initial status is not completed, and the Completed check box is cleared.
  3. On the welcome page, select Next.
  4. On the Billing Schedule Defaults page, select the default values to use for new billing schedules, and select Next.
  5. On the Deferral Schedule Defaults page, select the default values to use for new deferral schedules, and select Next.
  6. On the Deferral Schedule Defaults - Template page, create the default template to use for deferral schedules, and select Next.
  7. On the Deferral Schedule Defaults - Posting Group page, select the default business and product posting groups and the default deferred revenue and expense accounts, and select Next.
  8. Select Finish.
    The settings from the assisted setup are saved to the various Setup pages for ARCB, ARED, and MERA.
    Back on the Assisted Setup list, the status is updated to completed and the Completed check box is selected.

After you complete the assisted setup, you can open the various Setup pages for ARCB, ARED, and MERA and complete any additional setup for use.

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Fields

This page contains the following fields: 

Field Description
Billing Schedule Defaults page
Specify the default values for new billing schedules.
Select Frequency

Select the default billing schedule frequency (for example, Daily, Weekly, Monthly, Annually, etc.).

Auto Renew (Yes/No)

Select whether to automatically renew the recurring contract billing schedule for the next billing period: 

  • On: The billing schedule is automatically renewed for the next billing period when you create an invoice.
  • Off: The billing schedule is not automatically renewed. You must manually renew the billing schedule.
Multiple Schedule Per Customer

Select whether you want one customer to be able to have more than one billing schedule contract: 

  • Yes: A single customer can have more then one billing schedule contract. When you select this option, you can also choose whether to consolidate invoices.
  • No: A single customer can have only one billing schedule contract.
Consolidate Invoices

Select if you want to consolidate the invoices by customer. Available when Multiple Schedules Per Customer is Yes.

  • Yes: When an invoice is created, it is consolidated by customer ID, doc ID, and currency ID.
  • No: Does note consolidate the invoices by customer.
Deferral Schedule Defaults page
Split the deferral amount equally among all periods within a deferral schedule:

Specify whether the number of days in a period is taken into consideration when calculating the amount in each period for a deferral schedule.

  • On: The amount for each period is the same regardless of the number of days in the period, except for partial periods (such as at the beginning or end of a deferral schedule) which will be prorated.
  • Off: The amount is calculated based on the number of days in each period. Default setting.

You can override this setting at the transaction level.

Select the rule to determine the deferral start date:

Select the rule to apply to the transaction date to get the start date for the deferral schedule: 

  • Transaction Date: Uses the transaction date as the start date. Default.
  • 1st day:  Uses the 1st of the current month as the start date. If the transaction date is the 1st of any month, then the 1st of the current month is the start date.
  • 1st day of next month: Uses the 1st of the next month as the start date. If the transaction date is on the 1st, the transaction date is used, otherwise the 1st of the following month is used.
  • Rule of 15: If the transaction date is between the 1stand the 15th, uses the 1st of the current month as the start date. If the transaction date is the 16thor later, uses the 1st of the next month as the start date.

You can override this setting at the transaction level.

Deferral Schedule Defaults - Templates page
Template Name Specify the name of the deferral template.
Description Specify a description for the template.
Frequency Select the period frequency for the deferral template: Daily, Monthly, or Fiscal Period.
Period Specify the period length for the template.
Deferral Schedule Defaults - Posting Group page
Business Posting Group Select the default general business posting group.
Product Posting Group Select the default general product posting group.
Deferred Revenue Account Select the default account to use for deferred revenue amounts.
Deferred Expense Account Select the default account to use for deferred expense amounts.
Deferral Schedule Defaults - Deferrable Items page
Deferrable Items List Select items that are deferrable by default.

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