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SBS ARED Recognition Process

Use this page to process the recognition for several deferral lines for multiple deferral schedules.

Tip: To process the recognition of lines for a single deferral schedule, use the SBS ARED Deferral Schedule Line Recognition page.

Recognize Revenue for Deferral Schedules

To recognize revenue for several deferral schedules, follow these steps: 

  1. Open the SBS ARED Batch Recognition Process page.
  2. Specify the header options as needed.

    3. In particular, specify the Recognition Journal Template and Recognition Journal Batch.

  3. Select the lines that you want to process.
  4. In the Actions tab, select Process > Recognize or Recognize.
  5. When you are asked to confirm the action, select Yes.

Additionally, when you click Recognize, a message will be displayed based on the Automatically Post General Journals setting:

  • If Automatically Post General Journals is enabled, the message displayed will be: “Journal created and posted.”

  • If Automatically Post General Journals is disabled, the message displayed will be: “Journal has been created.” (From Version 1.47.1.0 onwards)

Display Report After Recognize

Note: The following field is obsolete as of version 1.47.1.0. To open the log report, navigate to Actions > Recognition Log > Last Recognition Log or Actions > Recognition Log > Last Recognition Log for All Users

A Display Reports After Recognize toggle button has been added to this screen. This button is switched on by default.

Button: Display Reports After Recognize

 After selecting multiple billing schedules and running them in a batch (by pressing the Recognize button):

Button disabled: The report is generated, but it is not displayed. It also won't populate any of the messages.

Button enabled: After the report is generated, the report options screen will be displayed, as shown here:

ARED General Journal Options

 

Fields

This page contains the following fields: 

Field Description
Cutoff Date

Specify the cut off date on which to include lines for processing in the list. The list shows all lines that have a deferral end date on or before the cutoff date.

For the lines that appear in the list, you can select which lines you want to run the recognition process.

Description

Specify a description of the journal that is created. When you select the recognition action, the default value is automatically updated. You can change it if needed.

Summarize Recognition Journal

Indicates whether recognition vouchers are consolidated: 

  • On:  Recognition vouchers are consolidated.
  • Off: Recognition vouchers are not consolidated.

The default value is from the SBS ARED Advanced Revenue & Expense Deferrals Setup page.
Override Transaction Date

Indicates whether the transaction date is to be overridden with the transaction date specified on this form: 

  • On: The transaction date can be overridden for all lines with the transaction date specified on this form.
  • Off: The transaction date cannot be overridden for all lines.

By default, the date used on the journal voucher is the end date of the deferral schedule line.

Transaction Date

Specify the date on which the recognition voucher is posted for all deferral scheduled lines. Available when Override Transaction Date is turned on.

Note icon. Note: After this date is set, the transaction dates on individual deferral schedules can still be changed. This date must be within an open fiscal period.

Transaction Date for Closed Periods

Specify the transaction date for deferral schedule lines that are not in an open or valid period. This date must be within an open fiscal period.

Available when Override Transaction Date is turned off.

Journal Template for Recognition

Select the template for recognition journal entries.

The default value is from the SBS ARED Advanced Revenue & Expense Deferrals Setup page.
Journal Batch for Recognition

Select the template for the recognition batch journal entries.

The default value is from the SBS ARED Advanced Revenue & Expense Deferrals Setup page.
Display Reports After Recognize On: After the report is generated, the report options screen will be displayed.

Off: After the report is generated, the report option screen will not displayed. It also won't populate any of the messages.

Note: This field is obsolete as of version 1.47.1.0. To open the log report, navigate to Actions > Recognition Log > Last Recognition Log or Actions > Recognition Log > Last Recognition Log for All Users

Email Recognition Log

Allows the user to choose whether the Recognition Log report should be sent to multiple email addresses or only to the default email address configured in the system.

  • Yes: The Email Address field becomes editable, and the user can enter multiple email addresses separated by a semicolon (;).

  • No: The Email Address field remains non-editable, and the report is sent to the default email address configured in Set Up Email.

Email Address

Allows the user to enter one or more recipient email addresses for sending the Recognition Log report. Multiple email addresses must be separated using a semicolon (;).

Choose File Type

Allows the user to select the format in which the Recognition Log report will be sent as an email attachment.

Supported formats:

  • PDF

  • Excel

(Available from version 1.47.1.0 onwards)

Process Lines Table
Lines
Schedule No.

Displays the deferral schedule number.

Line No.

Displays the sequential line number.

Deferral Start Date

Displays the start date of the deferral schedule.

Deferral End Date

Displays the end date of the deferral schedule.

Expiration Date

Displays the expiration date.

Amount

Displays the deferral amount.

Recognized

Displays whether the line has been recognized or not.

Stubbed

Displays whether the line has been stubbed or not.

Item No.

Displays the item number.

Recognition Account

Displays the account used for the recognition amount.

Deferral Account

Displays the account used for the deferral amount.

Transaction Date of Line

Displays the transaction date.

Discount Amount

Displays the Line Discounts amount.

Invoice Discount Amount

Displays the Invoice Discounts amount.

COGS Amount

Displays the Item Cogs amount.

Customer No.

Displays the Billing Schedule Customer number.

Customer/Vendor Name

Displays the Billing Schedule Customer/Vendor name.

Totals
The column totals show the sum of the schedule lines for each category of amounts: recognition, discount, and COGS.
Recognition Amount Displays the total recognition amount for all lines.
Expiration Amount Displays the total expiration amount for all lines.
Total Amount Displays the total amount of all lines.

Buttons

This page contains the following buttons: 

Button Description
Actions
Process

Select an action to perform on the selected line: 

  • Recognize: Processes the recognition amount for the deferral schedule.
Schedule Recognition Opens the Edit - Schedule Recognition window, where you can configure the start date and time for the recognition process. Click OK to submit the process to the job queue for execution.
Recognition Log Displays your last Recognition Log or the last Recognition Log of all users in the Report.