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SBS ARED Deferral Revenue Reports
In Subscription Billing, you can generate deferral revenue reports for summary and detailed balances, recognized and unrecognized revenue, and declining balances.
SBS ARED Deferral Balance Summary
This report is generated for a specific date. The deferral balance is commonly used to reconcile the balances in the General Ledger accounts.
With the As On Date, you can determine the balance of a deferral account as of a specific date, which can be useful when reconciling past periods (for example, when processing continues after a month or year end). The As On Date is also useful for audit purposes because it can show a 'snapshot' for a recognition schedule based on a previous date.
Amounts that originate from the Sales module and are a return type (negative invoice lines) appear as negative amounts. General journal credits are also shown as negative amounts.
When generating the report and to be able to reconcile the deferral balance to the General Ledger, it is best to include all deferral schedules in the report.
From v1.42.8.0 - added Short-Term Account and Short-Term Amount to report.
From v1.43.7.0- added Original Document Number to report.
Options
The following options are available:
| Field | Description |
| As On Date |
Select the as of date for which you want to see a ‘snapshot’ of deferral schedules. If the posting date of a deferral schedule is on or after the As On Date and if the deferral schedule has a balance, then the deferral schedule is included in the snapshot. Deferral schedule audit records are used to reconstruct the state of the deferral schedule as of the date specified. All actions affecting the recognition and deferral amounts are accounted for. For example, you have a deferral schedule for 12 months, recognizing 100.00 on the last day of each month January to December, which was posted on January 1. If you set the As On Date before January 1, the deferral schedule is not shown, because it would not have been posted at that time. You would see the following values:
If you set the As On Date to January 5, you see the following values:
If you use set As On Date to December 31 or after, the deferral schedule is not shown because the deferral balance is zero. In this way, you can use the report to reconcile to the General Ledger, because the transaction date on the recognition schedule audit records should match the posting date of the general journal entry transaction (assuming all transactions have been posted through the General Ledger). |
| Group By |
Specify how the results on the report are to be organized.
When No Grouping is selected, columns for the deferral schedule, customer, and vendor appear on the report. |
| Customer No. | Select the customer number to include in the report. When a customer number is selected, the Vendor No. cannot be used. |
| Vendor No. | Select the vendor number to include in the report. When a vendor number is selected, the Customer No. cannot be used. |
| History | Select this option to include deferral schedules that have been moved to history tables. |
| Canceled | Select this option to include deferral schedules that have been canceled. |
| On Hold | Select this option to include deferral schedules that are currently on hold. |
| Completed | Select this option to included deferral schedules that have a status of Completed. |
| Schedule Type | Select the type of deferral schedules to include in the report: Straight Line, Event Based, or Both. |
| Original Document Number | Select the PLM Lease Number or ARCB Schedule Number to include in the report. |
SBS ARED Deferral Balance Details
This report is generated for a specific date. The deferral balance is commonly used to reconcile the balances in the General Ledger accounts.
With the As On Date, you can determine the balance of a deferral account as of a specific date, which can be useful when reconciling past periods (for example, when processing continues after a month or year end). The As On Date is also useful for audit purposes because it can show a 'snapshot' for a recognition schedule based on a previous date.
Amounts that originate from the Sales module and are a return type (negative invoice lines) appear as negative amounts. General journal credits are also shown as negative amounts.
When generating the report and to be able to reconcile the deferral balance to the General Ledger, it is best to include all deferral schedules in the report.
From v1.42.8.0 - added Short-Term Account and Short-Term Amount to report.
Options
The following options are available:
| Field | Description |
| As On Date |
Select the as of date for which you want to see a ‘snapshot’ of deferral schedules. If the posting date of a deferral schedule is on or after the As On Date and if the deferral schedule has a balance, then the deferral schedule is included in the snapshot. Deferral schedule audit records are used to reconstruct the state of the deferral schedule as of the date specified. All actions affecting the recognition and deferral amounts are accounted for. For example, you have a deferral schedule for 12 months, recognizing 100.00 on the last day of each month January to December, which was posted on January 1. If you set the As On Date before January 1, the deferral schedule is not shown, because it would not have been posted at that time. You would see the following values:
If you set the As On Date to January 5, you see the following values:
If you use set As On Date to December 31 or after, the deferral schedule is not shown because the deferral balance is zero. In this way, you can use the report to reconcile to the General Ledger, because the transaction date on the recognition schedule audit records should match the posting date of the general journal entry transaction (assuming all transactions have been posted through the General Ledger). |
| Group By |
Specify how the results on the report are to be organized.
When No Grouping is selected, columns for the deferral schedule, customer, and vendor appear on the report. |
| Customer No. | Select the customer number to include in the report. When a customer number is selected, the Vendor No. cannot be used. |
| Vendor No. | Select the vendor number to include in the report. When a vendor number is selected, the Customer No. cannot be used. |
| History | Select this option to include deferral schedules that have been moved to history tables. |
| Canceled | Select this option to include deferral schedules that have been canceled. |
| On Hold | Select this option to include deferral schedules that are currently on hold. |
| Completed | Select this option to included deferral schedules that have a status of Completed. |
| Schedule Type | Select the type of deferral schedules to include in the report: Straight Line, Event Based, or Both. |
| Original Document Number | Select the PLM Lease Number or ARCB Schedule Number to include in the report. |
SBS ARED Deferred Revenue Waterfall
The waterfall report shows the monthly details of recognized and unrecognized deferral revenue amounts for a specified period. You can use the report to review when the recognition actually occurred and to also forecast when future recognition is to occur.
Options
| Field | Description |
| Date From/To |
Specify the date range for which you want to run the report. |
| Group By |
Specify how the results on the report are to be organized.
When No Grouping is selected, columns for the deferral schedule, customer, and vendor appear on the report. |
| Schedule Type | Select the type of deferral schedules to include in the report: Straight Line, Event Based, or Both. |
| Customer No. | Select the customer number to include in the report. When a customer number is selected, the Vendor No. cannot be used. |
| Vendor No. | Select the vendor number to include in the report. When a vendor number is selected, the Customer No. cannot be used. |
| History | Select this option to include deferral schedules that have been moved to history tables. |
| Canceled | Select this option to include deferral schedules that have been canceled. |
| Completed (from v1.42.6.0 onwards) | Select this option to include deferral schedules that have been completed. |
| Original Document Number (from v1.43.7.0 onwards) | Select the PLM Lease Number or ARCB Schedule Number to include in the report. |
SBS ARED Deferred Revenue Declining Balance
The monthly deferral balance amount is reported within a specified period. As an option, the report can show the future deferral amount. The report can show the monthly details of the deferral balances for deferral schedules. You can review the report to see how deferred revenue balances decline every month over a specified period. You can also forecast future deferred revenue balances for future periods (for example, unrecognized amounts).
Options
| Field | Description |
| Date From/To |
Specify the date range for which you want to run the report. |
| Group By |
Specify how the results on the report are to be organized.
When No Grouping is selected, columns for the deferral schedule, customer, and vendor appear on the report. |
| Schedule Type | Select the type of deferral schedules to include in the report: Straight Line, Event Based, or Both. |
| Customer No. | Select the customer number to include in the report. When a customer number is selected, the Vendor No. cannot be used. |
| Vendor No. | Select the vendor number to include in the report. When a vendor number is selected, the Customer No. cannot be used. |
| History | Select this option to include deferral schedules that have been moved to history tables. |
| Canceled | Select this option to include deferral schedules that have been canceled. |
| Original Document Number | Select the PLM Lease Number or ARCB Schedule Number to include in the report. |
Buttons
This page contains the following buttons:
| Button | Description |
| Send to |
Generates the report or preview and sends it to the destination that you select. |
| Generates the report and prints it to the Selected Printer. | |
| Preview & Close |
Generates the report or preview and displays it on your screen. |
| Cancel |
Cancels all changes and closes the page. |
