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Cash Receipt Journals

Use this page to post transactions directly to the cash receipt journal.

For more information, see the Microsoft Dynamics 365 Business Central documentation.

For information how the different combinations of the Account Type and Balance Account affect the entities to which the accounts belong, review the concept information for the Bank Account page.

Create Cash Receipt Journal Transaction

To create a cash receipt journal transaction, follow the steps within the Microsoft Dynamics 365 Business Central documentation, and incorporate these steps: 

  1. In the header, do the following: 
    1. Specify the Entity Code. The default value is your the default entity.
    2. Specify the Batch Name or accept the default value.
    3. If needed for intercompany distribution, select Related > Header > Header Dimension.
  2.  For each line you add, specify the following: 
    1. Specify the Entity Code. The default entity is the same as the header value, but you can change it.
  3. Select Post/Print > Preview Posting to review the ledger entries for the transaction.
    When the entity of the line is different from the entity of the header, intercompany distributions for the line are applied during the preview or posting of the transactions.
  4. You can then finish processing the transaction as per the instructions in the Microsoft Dynamics 365 Business Central documentation.

Apply Customer Entries

The Apply Entries action can be used with both centralized or decentralized processing. This action is part of standard Microsoft Dynamics 365 Business Central. For more information, see Reconcile Customer Payments with the Cash Receipt Journal or from Customer Ledger Entries.

The option to use centralized or decentralized processing is on the Sales & Receivables FastTab of the Multi-Entity Management Setup.

Centralized Processing (Apply Customer Entries)

When centralized processing is used (Decentralized is turned off), documents from any entity are available to be applied. Use the steps to Create Cash Receipt Journal Transaction, and review the following additional information for centralized processing.

  1. In the header, select any Entity Code to which you have access.
  2. For the line, select any entity to which you have access.
    The entity selected can be different from the header entity.
  3. Select Process > Apply Entries, and on the Apply Customer Entries page, select and apply the documents that are created.

    4. Single and multiple documents can be applied. When multiple documents are created, Due From and Due To entries are created as needed. Discounts are applied to the invoice entity using the standard Microsoft Dynamics 365 Business Central functionality.

When the customer entries are processed, any Due From and Due To entries are created as needed. For more information see Control Account for Due To/Due From Entries.

Decentralized Processing (Apply Customer Entries)

When decentralized processing is used (Decentralized is turned on), documents that belong to the same entity as the journal line are available to be applied. Use the steps to Create Cash Receipt Journal Transaction, and review the following additional information for decentralized processing.

  1. In the header, select any Entity Code to which you have access.
  2. For the line, the entity selected must be the same as the header entity.

    3. The Account Type selected, restricts the balancing bank account that you can select. For information on restrictions, see Centralize/Decentralize: Processing . Discounts are applied to the invoice entity using the standard Microsoft Dynamics 365 Business Central functionality.

  3. Select Process > Apply Entries, and on the Apply Customer Entries page, select and apply the documents that are created.

When the customer entries that have the same entity as the header are processed.

Fields

This page contains the following fields:

Cash Payments Journal Table
Field Description
Batch Name Displays the name of the batch.
Entity Code

Select the entity for the transactions. The default value is your default entity. The default entity for the line is automatically updated with the entity value of the selected the customer, vendor, account, or item record. If needed, you can change it any entity to which you have access.

  • When you select the entity, only the transactions in the batch that belong to the entity appear in the list. If the entity is empty, only transactions that do not have an entity appear in the list.
Decentralized

Displays the type of payment processing method used by the batch and only visible if you have turned on Centralized/Decentralized AR on the Fly in your Multi-Entity Management Setup. Decentralized is locked and cannot be changed in this page. Its value is determined by how you set up your journal batch.

  • On: Decentralized payment processing method is used.
  • Off: Centralized payment processing method is used.

For more information about batch settings and if you want to change the processing method, see Using Centralized/Decentralized Processing on the Fly.
Lines
Entity Code

Displays the entity for the line. The default value is specified in the header. The default entity for the line is automatically updated with the entity value of the selected the customer, vendor, account, or item record.

The selected entity filters the other records such that only the records that belong to that entity are available. For example, when entity 100 is selected, only the account numbers that belong to entity 100 are available.

Actions

This page contains the following actions: 

Journal Action Table
Action Description
Actions > Functions > MEM Allocation Template

Shows the details of the entity allocation for the transaction line. You can change the entity allocation for the transaction line as needed. Any changes made are in real-time for the transaction line and do not affect the template.

You can make any of the following changes: 

  • Edit the percentage of an existing allocation.
  • Add or delete an allocation line.

After making the changes, be sure to select Actions > Process.

Navigate > Header > Header Dimensions

For use with intercompany distributions, allows you to assign other dimensions to the header entity.

When intercompany distributions occur, only the entity code of the header of the originating line is used in the distribution. In turn the destination line uses the entity code from the corresponding originating line.

Page > Edit in Excel

When editing data in Microsoft Excel, a column has been added for the header entity (BssiBatchHeaderEntityID).

  • When the data is opened in Excel, the records are filtered according to the batch header entity specified on the page.
  • For existing lines, this value cannot be changed. For new lines, specify the value to determine which batch header entity the new line belongs.

For more information, see the Microsoft Dynamics 365 Business Central documentation.
Request Approval > Send Approval Request > Send Approval for Multiple Entities

Opens the MEM Mass Batch Processing window where you can select specific entities when you are sending batch approval requests. For more information see Approval Request Batch Processing.
Request Approval > Cancel Approval Request > Cancel Approval for Multiple Entities

Opens the MEM Mass Batch Processing window where you can select specific entities when you are canceling batch approval requests. For more information see Cancel Approval Requests.
Home > Process with Multiple Entities

Opens the MEM Mass Batch Processing page, where you can do the following types of actions:

  • Post and print batches of journal lines.
  • Delete batches of journal lines of specific entities.

Note icon. Note: The Process with Multiple Entities action has replaced the Post with Multiple Entities action as of MEM version 1.1.92.0. Use the Process with Multiple Entities action to open Mass Batch Processing where you can post and print batches.