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Fixed Asset Reclassification Journals

Use this page to change fixed assets after they have been acquired or to transfer associated costs and depreciated amounts. For more information, see the Microsoft Dynamics 365 Business Central documentation.

To use fixed assets with Multi-Entity Management ensure that the fixed asset security option is selected on the Multi-Entity Management Setup.

Example: Equipment Transfer from one Entity to Another

An equipment fixed asset item has the following information: 

  • General Ledger account: 1180
  • Entity: 200

The equipment is transferred from entity 200 to 400.

400-1180 Equipment   1500     if Reclassify Acquisition Cost is selected
  200 -01180 Equipment   1500   if Reclassify Acquisition Cost is selected
200 – Due from 400   1500     if Reclassify Acquisition Cost is selected and 2 entities
  400 – Due to 200   1500   if Reclassify Acquisition Cost is selected and 2 entities
200 – 1190 Accumulated Depr   200     if Reclassify Depreciation is selected
  400 – 1190 Accumulated Depr   200   if Reclassify Depreciation is selected
400 – Due from 200   200     if Reclassify Depreciation is selected and 2 entities
  200 – Due to 400   200   if Reclassify Depreciation is selected and 2 entities

The Insert Balance Account check box is selected.

200 - 1900 Acq. Balance Account   1500     if Reclassify Acquisition Cost is selected
  200 – 1180 Equipment   1500   if Reclassify Acquisition Cost is selected
400 - 1180 Equipment   1500     if Reclassify Acquisition Cost is selected and 2 entities
  400 – 1900 Acq. Balance Account   1500   if Reclassify Acquisition Cost is selected and 2 entities
200 – 1190 Accumulated Depr   200     if Reclassify Depreciation is selected
  200 – 6800 Depr expense   200   if Reclassify Depreciation is selected
400 – 6800 Depr expense   200     if Reclassify Depreciation is selected and 2 entities
  400 - 1190 Accumulated Depr   200   if Reclassify Depreciation is selected and 2 entities

Create Fixed Asset Classification Journal Transaction

To create a fixed asset reclassification journal transaction, follow the steps within the Microsoft Dynamics 365 Business Central documentation, and incorporate these steps: 

  1. In the header, do the following: 
    1. If the Entity Code is empty or you do not want to use the default entity, select an entity.
    2. If needed, change the Batch Name.
    The transaction lines are updated with transactions that have the same entity as the selected Entity Code and are in the specified Batch Name.
  2. For each line that you add, change the Entity Code and other values as needed.
  3. If the action is available, select Preview Posting to review the ledger entries for the transaction.
    When the entity of the line is different from the entity of the header, intercompany distributions for the line are applied during the preview or posting of the transactions.
  4. You can then finish processing the transaction as per the instructions in the Microsoft Dynamics 365 Business Central documentation.

Fields

This page contains the following fields: 

Field Description
Entity Code

Select the entity for the transactions. The default value is your default entity. The default entity for the line is automatically updated with the entity value of the selected the customer, vendor, account, or item record. If needed, you can change it any entity to which you have access.

  • When you select the entity, only the transactions in the batch that belong to the entity appear in the list. If the entity is empty, only transactions that do not have an entity appear in the list.
Lines
Entity Code

Displays the entity for the line. The default value is specified in the header. The default entity for the line is automatically updated with the entity value of the selected the customer, vendor, account, or item record.

The selected entity filters the other records such that only the records that belong to that entity are available. For example, when entity 100 is selected, only the account numbers that belong to entity 100 are available.

If needed, you can change the entity.

FA No. The available records are based on the entities to which you have access.
New FA No. The available records are based on the entity of the line.
Insert Bal. Account When this option is selected, and the fixed asset is being transferred from one entity to another, Due to and Due from accounts are not required during processing.

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