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Intercompany General Journal

Use this page to create general journal transactions that use the intercompany functionality. This page is a standard Microsoft Dynamics 365 Business Central page with added functionality for the Intercompany Suite and Multi-Entity Management functionality. For more information, see the Microsoft Dynamics 365 Business Central documentation: 

When posting an intercompany general journal line in a company, a corresponding journal line is created in the intercompany outbox that can be transferred to the Intercompany Suite partner. The transaction can then be posted in the Intercompany Suite partner company without having to re-enter the data.

When processing transactions, if the bank transaction is entered, the entity of the line must be the same as the bank entity and cannot be edited.

Create a General Journal

Four types of intercompany general journals can be created with the following combinations of Intercompany Suite partners: 

  • Both originating and destination companies use the intercompany functionality with Multi-Entity Management.
  • The originating company uses the intercompany functionality with Multi-Entity Management and the destination company uses the intercompany functionality only.
  • The originating company uses the intercompany functionality only and the destination company uses the intercompany functionality with Multi-Entity Management.
  • Both originating and destination companies use the intercompany functionality only.

When creating a transaction where both originating and destination companies use the intercompany functionality with Multi-Entity Management, follow the steps in Microsoft Dynamics 365 Business Central and incorporate the following:

  1. For the originating company, in the header, select the Entity Code.
  2. For each line, do the following: 
    1. Select the Entity Code.
    2. Set Account Type or Bal. Account Type to IC Partner and select the account you want to use.
    3. Select the IC Partner Entity.
  3. Use the standard steps to complete processing the transaction.

When the originating company uses Multi-Entity Management, and the destination company uses the Intercompany Suite functionality only, select the Entity Code in the header and line, but leave the line IC Partner Entity empty.

When the originating company uses Intercompany Suite only, and the destination company uses intercompany with Multi-Entity Management, select the value for the line IC Partner Entity, while the header and line Entity Code are hidden.

Assign Bank Accounts for Transactions

With MEM you can set up the bank account of the destination company. To select the bank account of the destination company, do the following:

  1. Make sure that you have set up bank accounts in your originating and destination companies which you can use when processing general journal entries.
  2. Search for and open the Intercompany General Journal page.
  3. Set up the general journal line as you do normally.
  4. Under the Lines, select Bank Account as the IC Account Type.
  5. Select the destination bank account you want to use under IC Account.
  6. Finish any other entries or adjustments for the general journal line.

You can view the destination bank accounts in the IC Inbox and IC Outbox journal lines pages.

Fields

This page contains the following fields:

Field Description
Entity Code

Select the entity for the transactions. The default value is your default entity. The default entity for the line is automatically updated with the entity value of the selected the customer, vendor, account, or item record. If needed, you can change it any entity to which you have access.

  • When you select the entity, only the transactions in the batch that belong to the entity appear in the list. If the entity is empty, only transactions that do not have an entity appear in the list.

If the originating company does not use Multi-Entity Management, this field box is hidden.

Lines
Entity Code

Displays the entity for the line. The default value is specified in the header. The default entity for the line is automatically updated with the entity value of the selected the customer, vendor, account, or item record.

The selected entity filters the other records such that only the records that belong to that entity are available. For example, when entity 100 is selected, only the account numbers that belong to entity 100 are available.

If the originating company uses Multi-Entity Management, this value is required.

Global Dimension Code Displays an additional global dimension for the line.
Account Type Select IC Partner to set the Account to the Intercompany Suite partner.
Bal. Account Type Select IC Partner to set the Bal. Account to the Intercompany Suite partner.
IC Partner Entity

Displays the entity for the destination company. This value can be edited and is required only if the Intercompany Suite partner uses intercompany with Multi-Entity Management. For destination companies that do not use Multi-Entity Management, this value is empty and read-only.

After the transaction is processed, this entity becomes the line entity for the destination company in the Intercompany Inbox Transaction page.

IC Account Type Select the type of account you want to use for the bank transaction.
IC Account Select the bank account you want to use as the destination bank account for the journal line.
IC G/L Account

Displays the IC Partner G/L Account. This value can be edited using a lookup.

Actions

The following actions are available: 

Action Description
Home > Process with Multiple Entities

Opens the MEM Mass Batch Processing page, where you can do the following types of actions:

  • Post and print batches of journal lines.
  • Delete batches of journal lines of specific entities.

Note icon. Note: The Process with Multiple Entities action has replaced the Post with Multiple Entities action as of MEM version 1.1.92.0. Use the Process with Multiple Entities action to open Mass Batch Processing where you can post and print batches.

See also

Intercompany Suite Setup Workflow