User Setup

Use this page to set up periods of time during which specified users are able to post transactions in Microsoft Dynamics 365 Business Central. For more information, see the Microsoft Dynamics 365 Business Central documentation.

• Create Users According to Licenses
• Specify Posting Periods
• To set up user time constraints

Action

This page contains the following action: 

Button	Description
Posting Periods by User-Entity	Opens the MEM Posting Periods by User-Entity dialog

MEM Posting Periods by User-Entity

Use this dialog to specify the user-entity combinations and the date range in which a user can post transactions that belong to a specified entity to the General Ledger. The settings on this dialog override the allow posting settings on the main User Setup page.

Administrative users who can access this page can see all records regardless of the entity, but can only set up the posting periods for the entities to which they have access.

Specify Posting Periods for an Entity

To specify the posting period for an entity, follow these steps: 

1. Open the User Setup page, and follow the steps in the Microsoft Dynamics 365 Business Central documentation for setting up a user.
2. Select Posting Periods by User-Entity.
3. On the MEM Posting Periods by User-Entity dialog, do the following:
   1. Select the User ID and Entity Code combination.
   2. Specify the date range for which transactions that belong to the entity are allowed to be posted to the General Ledger by the selected user ID.

Allowable Posting Dates

Review the following table for more information on how the allowable postings dates specified on the General Ledger Setup and User Setup pages works in Microsoft Dynamics 365 Business Central: 

Posting Period Table

Allow Posting From	Allow Posting To	Standard Functionality
Empty	Specified date	On the General Ledger Setup page: Transactions can be posted for all dates earlier, up to, and including the specified Allow Posting To date. On the User Setup page: Users can post transactions for all dates earlier, up to, and including the specified Allow Posting To date.
Specified date	Empty	On the General Ledger Setup page: Transactions can be posted for all dates including and after the specified Allow Posting From date. On the User Setup page: Users can post transactions for all dates including and after the specified Allow Posting From date.
Specified date	Specified date	On the General Ledger Setup page: Transactions can be posted only within the specified allowable from and to posting dates. On the User Setup page: Users can post transactions only within the specified allowable from and to posting dates.
Empty	Empty	On the General Ledger Setup page: Any transaction can be posted without restriction. Any posting date is valid. On the User Setup page: Users can post transactions based on the dates set up on the General Ledger Setup page. For users to use the allowable posting dates from the General Ledger Setup page, you can add a user to the setup and leave the dates empty or not add the user on the setup. To give a user posting access without restriction, you must set the allowable from date to a very early date (e.g., January 01, 1900) and set the allowable to date to a date far into the future (e.g, December 31, 2999) The functionality for the MEM Posting Periods by Entity and MEM Posting Periods by User-Entity dialogs work the same way as the User Setup page.

In Multi-Entity Management

When allowable posting dates are setup in Multi-Entity Management, the priority of the dates specified is considered in the following order:

1. MEM Posting Periods by User-Entity
2. MEM Posting Periods by Entity
3. User Setup
4. General Ledger Setup

Note: For transactions that have multiple entities, a validation is performed on the each of the different entities that would be posted to the General Ledger. For the transaction to be posted, all validations must pass. For example, a purchase order has header entity 000, and two lines with entity 100 and 200. The transaction is to be posted on January 15, 2020 by UserA. The following checks are performed: 

• Are transactions for entity 000 allowed to be posted to the General Ledger by UserA on the specified date?
• Are transactions for entity 100 allowed to be posted to the General Ledger by UserA on the specified date?
• Are transactions for entity 200 allowed to be posted to the General Ledger by UserA on the specified date?

If any one of the checks fails, the transaction is not posted, and a message indicating the error appears.

Local Functionality

Currently, the posting by entity functionality is not available for the Belgium region where allowable posting periods can be specified by templates. If neither of the posting by entity dialogs are set up (MEM Posting Periods by User-Entity or MEM Posting Periods by Entity), the posting periods by template works as expected. For more information, see Limit the Posting Period .

If one or both of the posting by entity dialogs are set up (MEM Posting Periods by User-Entity or MEM Posting Periods by Entity), the posting periods by template functionality cannot be used and is turned off.