Billing Schedule Workflow

To be able to create and use billing schedules, ensure that the required setup for both the Advanced Recurring Contract Billing and Advanced Revenue & Expense Deferrals modules are completed by the administrator.

To use billing schedules, follow this general workflow: 

  1. On the Billing Schedules page, create a billing schedule.
    Tip: A billing schedule can be created directly from a customer record on the Customer page.
    1. In the Billing Schedule Header, ensure that you select the Customer account, specify a Start date, and select the Number of periods for the billing schedule. And as needed , complete other options.
    2. When adding a schedule line item to the Billing Schedule Lines, ensure that you select the Item and specify a Quantity. And as needed , complete other options.
    3. For the schedule line item, select View billing detail, which opens the View Billing Detail page. Review the billing details for the line and close the page.
    4. Save the billing schedule, and close the page.
  2. On the Invoice Creator, create invoices for the billing schedules.
    1. Specify the Date Range filter and choose Select to specify other filter criteria.
    2. Specify the Consolidation options as needed.
    3. In the Invoice Processing section, if the invoice Posting option is Post invoice automatically, specify the Invoice date.
    4. In the list, remove any of the lines that you do not want to process.
    5. Select OK to process the lines.
  3. After the sales order is created, a message appears in the Action center. Remember the sales order number, and open the All sales order list.
  4. In the All sales order list, search for the sales order number, and open it in the Sales Order page.
    1. Review the sales order, and then select Generate > Invoice.
    2. On the Posting invoice page, make any changes as needed.
    3. Select OK to create and post the invoice.

As you work with the billing schedules, you can also perform the following actions on active billing schedules: