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Deposit Returns

Modules > Property lease management > Leases > All Leases > [select a lease] or select New > Deposit returns

Use this page to process deposit returns. A deposit can be returned to the customer for any reason, such as a lease termination. Or if the deposit is not being returned to the customer, the deposit return can be used for outstanding lease expenses or other use upon termination of a lease.

Return a Deposit

To process a deposit return, follow these steps: 

  1. Open an existing lease, and select Deposit > Deposit return.
  2. On the Deposit returnpage, find the line you want to process a deposit return.
  3. If the deposit return is a customer payment, specify the Customer payment amount and the Customer payment account.
  4. If the deposit return is a general journal transaction, specify the General journal amount and the General journal account.

    5. Or if needed, you can process both a customer payment or a general journal transaction.

  5. Select Process.
  6. Open the Deposit returnpage again and select Deposit history.
  7. For a line that you want to post, select the Journal batch number.

    8. The Journals page opens where you can post the journal batch. Posting a journal is part of the standard Microsoft Dynamics 365 for Finance and Operations functionality. For more information about posting journal batches see General journal processing .

  8. After the journal batch is posted, close the page to return to the Deposit history.

Review the Deposit History

To review the deposit history for a specific line, follow these steps: 

  1. Open an existing lease, and select Deposit > Deposit return.
  2. From the list, select a line and select Deposit History.

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Fields

The following field boxes are available: 

Field Description
Lease number

Displays the lease number.

Deposit Displays the deposit type.
Journal batch number Displays the journal batch number for when the deposit was processed.
Deposit amount Displays the original deposit amount
Remaining amount Displays the remaining amount of the deposit after any returns are processed.
Transaction date Specify the date on which the deposit return is processed. This date must be the same or later than the current date.
Customer payment amount Specify the deposit return amount to be paid to the customer.
Customer payment journal name Select the payment journal name.
Customer payment account type Select the payment journal account type.
Customer payment account Select the payment journal account number.
General journal amount Specify the deposit return amount to be processed as a general journal transaction.
General journal name Select the general journal name.
General journal account type Select the general journal account type.
General journal account Select the general journal account number.

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Buttons

This following buttons are available: 

Button Description
Deposit history Opens the Deposit History dialog.
Process Processes the selected line(s) for a return deposit. The lines are added to a journal batch. To post the deposit return, you must review the transaction in the Deposit History dialog.
Close

Closes the page.

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Deposit History

This dialog shows the transaction history for the selected deposit. The header information is for the original deposit amount that was processed. The lines show the deposit return transactions for the original deposit.

Fields

The following field boxes are available: 

Deposit History Table
Field Description
Header  
Lease number

Displays the lease number.

Deposit Displays the deposit type.
Description Displays the deposit description.
Journal batch number Displays the journal batch number in which the deposit is processed.
Date Displays the date on which the deposit is added to the lease.
Deposit amount Displays the deposit amount.
Remaining amount Displays the remaining amount of the deposit. If the deposit is paid in full, this amount is zero.
Lines  
Journal batch number Displays the journal batch number in which the deposit is processed.
Journal name Displays the journal batch name.
Transaction date Displays the date on which the transaction is processed.
Amount Displays the deposit amount.

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