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Billing Class

Modules > Property Lease Management > Setup > Billing class

Use this page to set up and edit billing classes. Billing classes provide flexibility when creating sales orders and invoices for leases which use different billing cycles.

Calculate Projected Invoice Date

The following example demonstrates how the projected invoice date is calculated based on the different calculation options selected. A lease has the following billing periods:

Projected invoice date
Billing period	Start date	End date
Period 1	February 05, 2021	May 31, 2021
Period 2	June 01, 2021	August 31, 2021
Period 3	September 01, 2021	November 30, 2021

If the calculated projected invoice date is not a valid date, the projected invoice date is the last day of the calculated month.

From Billing Start Date

When you set Calculate from as the Billing start date–in other words, when you use the billing start date to calculate the projected invoice date–the projected invoice dates for Period 1 with no other values specified are listed in the table below. For descriptions of each calculation method, see the Fields section.

Projected invoice from billing start date
Calculation method	Projected invoice date
None	February 05, 2021
Beginning of month	February 01, 2021
End of month	February 28, 2021
Beginning of period	February 05, 2021
Date	February 05, 2021

Continuing with calculating from Billing start date, the projected invoice dates for Period 1 with different values specified is as follows:

Billing start date with different values
Calculation method	Prior months	Prior days	After months	After days	Days	Projected invoice date
None						February 05, 2021
Beginning of month	1			1		January 02, 2021
End of month		1				February 27, 2021
Beginning of period			1	3		March 08, 2021
Date			1		15	March 15, 2021

From Billing End Date

When you set Calculate from as the Billing end date–in other words, when you use the billing end date to calculate the projected invoice date–the projected invoice dates for Period 1 with no other values specified are listed in the table below.

Projected invoice from billing end date
Calculation method	Projected invoice date
None	May 31, 2021
Beginning of month	May 01, 2021
End of month	May 31, 2021
End of period	May 31, 2021
Date	May 31, 2021

Continuing with calculating from Billing end date, the projected invoice dates for Period 1 with various values specified is as follows:

Billing end date with different values
Calculation method	Prior months	Prior days	After months	After days	Days	Projected invoice date
None						May 31, 2021
Beginning of month	1			1		April 02, 2021
End of month		1				May 30, 2021
End of period	1	3				April 28, 2021
Date			1		15	June 15, 2021

Create a Billing Class

To create a billing class, follow these steps:

In your Property Lease Management Parameters, in the General tab, turn on Billing cycle.
Enter a Billing class name and Description.
To have the invoice for the first billing period created immediately after the lease or charge is created and active, set Invoice first period immediately to Yes.
In Calculate from, select whether to use the start or end date of a billing period from which to calculate the Projected invoice date.
Select the Calculation method to use.
If needed, specify the Prior days or Prior months and the After days or After months and the Days. The fields available depend on the calculation method selected. Different combinations of prior and after days and months can be used as follows.
- Prior days only
- Prior months only
- After days only
- After months only
- Prior days and After months
- Prior months and After days
Select Save.

Billing classes that are used by leases or charges cannot be deleted.

Fields

The following field boxes are available:

Field	Description
Billing class name	Enter a unique name for the billing class.
Description	Enter a description for the billing class.
Invoice first period immediately	Indicates whether the invoice for the first billing period can be created immediately after a lease or charge is created and active. Yes: The invoice for the first billing period is immediately available on the Invoice Creator regardless of the billing cycle settings of the selected billing class. All other invoices for subsequent billing periods become available on the Invoice Creator created based on the billing cycle settings of the selected billing class. No: The invoice for the first billing period is available on the Invoice Creator based on the billing cycle settings of the selected billing class.
Invoice creation date
Calculate from	Select whether to use the start or end date of a billing period from which to calculate the projected invoice date. Billing start date (default) Billing end date
Calculation method	Select the method by which to calculate the projected invoice date. When calculating the invoice creating date, the Calculate from value is considered. The prior and after days/months and the days option become available based on the calculation method selected. For examples, see Billing Class. None: No calculation method is used to determine the projected invoice date. The projected invoice date is not on any specific date. Default option. Beginning of month: Uses the first day of the month of the billing start or end date to determine the projected invoice date. End of month: Uses the last day of the month of the billing start or end date to determine the projected invoice date. Beginning of period: Uses the first date of the billing period to determine the projected invoice date. Available when Calculate from is Billing start date. End of period: Uses the last date of the billing period to determine the projected invoice date. Available when Calculate from is Billing end date. Date: Uses a certain day of the month of the billing start or end date to determine the projected invoice date. When this option is selected, the Days value is required.
Prior days	Specify the number (0 to 999) of days prior to set the projected invoice date. An empty value is considered zero (0). Only one of Prior days or After days can have a value.
Prior months	Specify the number (0 to 999) of months prior to set the projected invoice date. An empty value is considered zero (0). Only one of Prior months or After months can have a value.
After days	Specify the number (0 to 999) of days after to set the projected invoice date. An empty value is considered zero (0). Only one of Prior days or After days can have a value.
After months	Specify the number (0 to 999) of months after to set the projected invoice date. An empty value is considered zero (0). Only one of Prior months or After months can have a value.
Days	Specify the day of the month (1 to 31) for the projected invoice date.