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SBS ARED Deferral Defaults Setup

Use this page to define the default deferral accounts and templates.

In this page, you can link an item/item posting group, customer/customer posting group, and a General Ledger account with a deferral template (either straight-line or event-based). When the item, customer, group, and General Ledger accounts are used on a transaction, the associated deferral template determines how the amounts for the transaction are deferred.

For the different combination of customer, group, and General Ledger accounts, you can create different deferral default settings.

Specify Deferral Default Values

To specify deferral default values,

  1. In the SBS ARED Deferral Defaults Setup List page, select New, which opens the SBS ARED Deferral Defaults Setup page.
  2. In the General FastTab, select the Gen. Bus. Posting Group and the Gen. Prod. Posting Group.
  3. In the ARED Setup FastTab, for each type of deferral, specify the default deferral type for the transaction and the default templates you want to use for the posting group combination.
  4. In the Accounts Setup FastTab, for each of sales and purchase deferrals, select the default account for each type of deferral transaction.

For each account that is selected in the Accounts Setup FastTab, perform the following additional steps: 

  1. Open the Chart of Accounts list and select an account to open the G/L account card for the account.
  2. Under the Posting FastTab, check the following: 
    • If Gen. Bus. Posting Group and Gen. Prod. Posting Group have values, then set the value for Gen. Posting Type.
    • If Gen. Bus. Posting Group and Gen. Prod. Posting Group are empty, then Gen. Posting Type must also be empty.

    3. In other words, all three of these boxes must have values or all three must be empty.

Edit Deferral Default Values

To edit a deferral default values, follow these steps:

  1. From the SBS ARED Deferral Defaults Setup List, select a record and select Edit.
  2. In the SBS ARED Deferral Defaults Setup page, edit the information as needed.

View Deferral Default Values

To view a deferral default values, follow these steps: 

  1. From the SBS ARED Deferral Defaults Setup List, select a record and select View.
  2. In the SBS ARED Deferral Defaults Setup page, review the details.

Delete Deferral Default Values

To delete a deferral default value, follow these steps: 

  1. From the SBS ARED Deferral Defaults Setup List, select a record and select Delete.
  2. When you are asked to confirm the action, select Yes.

General

This FastTab contains the following fields: 

Field Description
Gen. Bus. Posting Group Select the default general business posting group.
Gen. Prod. Posting Group Select the default general product posting group.

ARED Setup

This FastTab contains the following fields: 

Field Description
Sales Deferrals
Default Deferral Type Sales Select the default deferral type for sales transactions: Straight Line or Event Based.
Default Straight Line Template

Select the default template used for straight line deferrals processing for sales transactions.

The default template selected on the SBS ARED Deferral Item Setup has priority over this default setting on the SBS ARED Transaction (Sales) and SBS ARED Transaction (Sales Journal) pages.

Default Event Based Template

Select the default template used for event-based deferrals processing for sales transactions.

The default template selected on the SBS ARED Deferral Item Setup has priority over this default setting on the SBS ARED Transaction (Sales) and SBS ARED Transaction (Sales Journal) pages.

Purchase Deferrals
Default Deferral Type Purch. Select the default deferral type for purchase transactions: Straight Line or Event Based.
Default Straight Line Template Select the default template used for straight line deferrals processing for purchase transactions.
Default Event Based Template Select the default template used for event-based deferrals processing for purchase transactions.

Accounts Setup

This FastTab contains the following fields: 

Field Description
Sales Deferrals

These accounts are the default accounts for the following windows: 

If any of the accounts are empty, the default accounts from the Microsoft Dynamics 365 Business Central General Posting Setup are used.

Deferred Revenue Account Select the default account to use for deferred revenue amounts.
Deferred Discount Account Select the default account to use for deferred discount amounts.
Deferred COGS Account Select the default account to use for COGS amounts.
Deferred COGS Acc. Amortization Account Select the default account to use for the accumulated amortization account for the associated COGS deferral amounts.
COGS Recognition Account Select the default account to use for COGS recognition amounts.
Sales Offset Account

Select the default account to use for sales revenue offset amounts.

This account is used when Deferral Posting Method (Sales) is Profit & Loss on the SBS ARED Advanced Revenue & Expense Deferrals Setup page. The initial account is where the amount is initially posted (instead of using the deferral account), and then a posting entry is made between the offset account and the deferral account.

Discount Offset Account

Select the default account to use for sales discount offset amounts.

This account is used when Deferral Posting Method (Sales) is Profit & Loss on the SBS ARED Advanced Revenue & Expense Deferrals Setup page. The initial account is where the amount is initially posted (instead of using the deferral account), and then a posting entry is made between the offset account and the deferral account.

COGS Offset Account

Select the default account to use for COGS offset amounts.

This account is used when Deferral Posting Method (Sales) is Profit & Loss on the SBS ARED Advanced Revenue & Expense Deferrals Setup page. The initial account is where the amount is initially posted (instead of using the deferral account), and then a posting entry is made between the offset account and the deferral account.

Sales Initial Account

Select the default account to use for sales initial revenue amounts.

This account is used when Deferral Posting Method (Sales) is Profit & Loss on the SBS ARED Advanced Revenue & Expense Deferrals Setup page. The initial account is where the amount is initially posted (instead of using the deferral account), and then a posting entry is made between the offset account and the deferral account.

Discount Initial Account

Select the default account to use for sales initial discount amounts.

This account is used when Deferral Posting Method (Sales) is Profit & Loss on the SBS ARED Advanced Revenue & Expense Deferrals Setup page. The initial account is where the amount is initially posted (instead of using the deferral account), and then a posting entry is made between the offset account and the deferral account.

COGS Initial Account

Select the default account to use for COGS initial amounts.

This account is used when Deferral Posting Method (Sales) is Profit & Loss on the SBS ARED Advanced Revenue & Expense Deferrals Setup page. The initial account is where the amount is initially posted (instead of using the deferral account), and then a posting entry is made between the offset account and the deferral account.

Short Term Revenue Account

Select the default account to use for short-term revenue amounts.

Short Term Discount

Select the default account to use for short-term discount amounts.

Short Term COGS Account

Select the default account to use for short-term COGS amounts.

Purchase Deferrals
Deferred Expense Account Select the default account to use for deferred expense amounts.
Expense Offset Account

Select the default account to use for expense offset amounts.

This account is used when Deferral Posting Method (Purch) is Profit & Loss on the SBS ARED Advanced Revenue & Expense Deferrals Setup page. The initial account is where the amount is initially posted (instead of using the deferral account), and then a posting entry is made between the offset account and the deferral account.

Expense Initial Account

Select the default account to use for expense initial amounts.

This account is used when Deferral Posting Method (Purch) is Profit & Loss on the SBS ARED Advanced Revenue & Expense Deferrals Setup page. The initial account is where the amount is initially posted (instead of using the deferral account), and then a posting entry is made between the offset account and the deferral account.

Short Term Expense Account

Select the default account to use for short term expense amounts.

This account is used when short-term and long-term functionality is used for a deferral schedule. Any amount considered short-term is moved from the deferral account to the short-term account.