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SBS ARED Transaction (Sales)

Use this page to create a deferral schedule for the sales document.

You can then set the deferral accounts and the billing information for a deferral item. The default values are specified on the setup forms and templates, which can be changed as needed. Any changes you make for the lines do not affect the template.

Create Deferral Schedule

Create a deferral schedule for a sales document: 

  1. In the Sales Invoice or Sales Order page, create a sales document and in the Lines add a deferrable item.
  2. For the item, select SBS Options > Advanced Deferrals.
  3. To make the item a deferral item, select Deferral Item.
  4. Review the accounts for Revenue, COGS and Discounts. If necessary make any changes.

    5. By default, these accounts are from the SBS ARED Deferral Defaults Setup page.

  5. In the Schedule section, select the Schedule Type.

    6. Different options appear for the schedule type you choose. Complete the options as needed.

  6. If needed to review the deferral item, select Preview, and review the preview in the SBS ARED Schedule Preview Lines page.
  7. If you made changes, select Recalculate to update the calculations.
  8. Select OK.
  9. Back on the Sales Invoice or Sales Order page, post the sales document.
  10. After the sales document is posted, the deferral schedule is created and you can view it in the SBS ARED Deferral Schedules page.
    The deferral schedule has the the Sales Invoice or Sales Order transaction type.

Fields

This page contains the following fields. The default values for the accounts are set up on the SBS ARED Deferral Defaults Setup page.

Deferral

This FastTab contains the following fields: 

Revenue

This FastTab displays the accounts for the deferred revenue and expense amounts. You can accept the default values or change them.

    Fast Tab Table
    Field Description
    Deferrable Item

    Select whether the line item is a deferral: 

    • On: The line item is a deferral.
    • Off: The line item is not a deferral.
    Deferral Account Option

    Displays the deferral account option: Account or Balance.

  • Deferral
  • Deferral offset
  • Initial
  • Short-term deferral
  • Recognition

COGS

This FastTab displays the accounts for the deferred COGS amounts. You can accept the default values or change them.

  • Deferral
  • Deferral offset
  • Initial
  • Short-term deferral
  • Recognition

Discount

This FastTab displays the accounts for the deferred discount amounts. You can accept the default values or change them.

  • Deferral
  • Deferral offset
  • Initial
  • Short-term deferral
  • Recognition

Schedule

This FastTab contains the following fields: 

Fast Tab Schedule Fields Table
Field Description
Schedule Type

Select the schedule type: Straight line (default) or Event based.

The options that appear on this page are based on the schedule type.

Required.

Straight Line

This FastTab appears when the schedule type is Straight Line and contains the following fields: 

Fast Tab Straight Line Fields Table
Field Description
Template

Select the deferral template. The template values are from the Advanced Revenue & Expense Deferrals setup.

Required.

Consolidate Prior Periods

Select whether to consolidate schedule lines for prior periods: 

  • On: Consolidates the schedule lines for prior periods.
  • Off: Does not consolidate schedule lines for prior periods.
Equal per period

Specify whether the number of days in a period are equal or different based on the period:

  • On: Each period has the same number of days.
  • Off: The number of days within a period are not equal.

When the periods do not have an equal number of days, the number of days in a period is considered when the amount in each period for a schedule is calculated.

Override Start Date

Indicates whether the transaction overrides the deferral start date: 

  • On: Overrides the start date of the deferral schedule with the specified start date.
  • Off: Uses the start date of the deferral schedule.

Available when Schedule Type is Straight line.

Schedule From Template

Select whether the deferral schedule is created based on a template or the start and end dates of the billing schedule.

  • On: Creates the straight-line deferral schedule is based on a template.
  • Off: Creates the straight line schedule is created based on the start and end dates of the billing schedule, where the billing date is the deferral start date and the billing end date is the deferral end date. The deferral amount is divided among the billing periods based on the billing frequency selected.
Deferral Start Date

Specify the start date of the deferral line. The transaction date is the default value. Available when you have selected to override the start date.

Deferral End Date

Displays the end date of the deferral line.

This date is automatically calculated based on the deferral template. If no template is selected, you must manually enter the date.

Event Header

This FastTab appears when the schedule type is Event Based and contains the following fields: 

Fast Tab Events Header Table
Field Description
Template No.

Select the deferral template. The template values are from the Advanced Revenue & Expense Deferrals setup.

Allocation Type

Select the allocation method: 

  • Percentage of Completion: A cumulative completion value for each line.
  • By Percentage: A percentage amount can be specified for the allocation. The sum of all percentages must equal 100.
  • Variable Amount: An amount can be specified for the allocation. The allocation amount is specified at the transaction level.
  • Equal Amount: The allocation percentages are automatically calculated and equally split among the items within the template.
  • By Quantity: The specific allocation quantity for each line is entered at time of the transaction.
Create Separate Events Per Unit

Determines whether a separate event is created for each unit: 

  • On: Each event line is split evenly by the number of units on the invoice transaction. ClosedSee example.
  • Off: The event lines are not split.

You can override this setting at the transaction level.

Expiration Account

Select the account number you want to use for the expiration amount.

Expiration Account Name

Displays the account name. Read-only

Event Lines

This FastTab appears when the schedule type is Event Based and contains the following fields: 

Fast Tab Event Lines Table
Field Description
Description

Displays the description for the item.

Deferral End Date

Displays the end date of the deferral line.

Expiration Date

Displays the expiration date for the deferral line.

Allocation Percent

Displays the allocation percentage.

Amount

Displays the amount for the line.

Discount Amount Displays the discount amount for the line.
Recognized On Post

Displays whether the line has been recognized.

Recognition Account

Displays the account used for the recognition amount.

Completion Percentage (%)

Displays the completion percentage.

Completion Amount

Displays the completion amount.

Allocated Quantity

Specify the allocation quantity for the line. The default value is zero (0). Entering the quantity is optional and can be updated in the deferral schedule at the time the quantity is to be recognized.

The sum of the allocated quantity for all lines must be less than or equal to the quantity of the sales or billing schedule line.

If the quantity is changed at the time of creating an invoice for the sales or billing schedule line, the allocated quantities is reset to zero and must be specified.

 

Buttons

This page contains the following buttons: 

Actions Table
Action Description
Actions > Process

Select an action to perform on the selected line: 

  • Preview: Opens the SBS ARED Schedule Preview Lines page, where you review a preview of the deferral item with the specified changes. Available when Schedule Type is Straight Line.
  • Recalculate: Recalculates the deferral item based on the updates in this page. Available when Schedule Type is Event Based .
If this page is opened from the SBS ARCB Billing Schedule Card page, these processes are not available.
Dimensions From version 1.42.1.0 onwards. By default, the dimensions will originate from the Event Based Template. This button allows users to edit the dimensions.