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MEM Licensed Users Setup

The Multi-Entity Management Licensed Users Setup window is used to define which Business Central users are licensed to access Multi-Entity Management features and how those users interact with Multi-Entity Management-managed companies.

Multi-Entity Management licenses are designed to align with Business Central's license structure to ensure users can easily select a license that provides them with the functionalities that best fit their needs. As a result, the total number and types of MEM licenses must match the number of assigned Business Central licenses.

For additional information on MEM licenses, refer to MEM License types.

Note: Users with a Device License don't need to have a MEM license manually assigned to them through the MEM Licensed User Setup window. When they log in, the MEM Device License will be automatically assigned based on license availability at that time.

Prerequisites

Ensure the following criteria is met before setting up a MEM license for a user:

  • MEM has been installed and licensed in Business Central.

  • The Business Central user already exists in Business Central>Users.

  • The user has appropriate Business Central permissions for the companies they will access.

Note: MEM does not replace Business Central security. If a user does not have permission to a company or table in Business Central, MEM will not grant that access.

Set Up a Licensed User

Tip: Turn on the User Mandatory Error option on the Multi-Entity Management Setup page for users who do not have a Multi-Entity Management license to receive a message.

To add a Multi-Entity Management licensed user, follow these steps: 

  1. Open the Microsoft Dynamics 365 Business Central Users list to check that the users that you want to use Multi-Entity Management already have User Card records. These user records become available to be selected as a licensed user for Multi-Entity Management.

    2. You can also check the User Permission Sets to ensure that the necessary permission sets are added.

    If the users you want do not have a user card, create the user card. For more information, see the Microsoft Dynamics 365 Business Central documentation.

  2. Open the Licensed Users Setup page.
    • Full licensed users are added to the Licensed Users list.
    • Team member licensed users are added to the Team Member Licensed Users list.
  3. Under the licensed list you need, select Manage > New Line.
  4. Select the cell for the new user name, and from the Users dialog, select the user you want.
  5. Typically, the license type reflects what was purchased and assigned during the sales process. If something does not match expectations, contact your partner or MEM support team.

Fields

This page contains the following fields: 

Licensed Users Fields Table
Field Description
Multi-Entity Management Licensed Users
Username Select the Microsoft Dynamics 365 Business Central user name who also has a full user license to use Multi-Entity Management.
Multi-Entity Management Team Member Licensed Users
Username

Select the Microsoft Dynamics 365 Business Central user name who also has a Team Member license to use Multi-Entity Management.

See Also