In this article

MEM Licensed Users Setup

Use this page to add and view all users for the Microsoft Dynamics 365 Business Central company who are also using Multi-Entity Management. For a user to use Multi-Entity Management, each user must have a Multi-Entity Management license and be added as a registered license user to this page.

Note: If a client has purchased a Device License, users assigned the Business Central Device License do not need to be manually assigned a MEM License through the MEM Licensed User Setup window. When such a user logs in, the MEM Device License will be automatically assigned to the user based on the availability of the license.

 

Set Up a Licensed User

Tip: If you want a message to appear for users who do not have a Multi-Entity Management license, turn on the User Mandatory Error option on the Multi-Entity Management Setup page.

To add a Multi-Entity Management licensed user, follow these steps: 

  1. Open the Microsoft Dynamics 365 Business Central Users list to check that the users that you want to use Multi-Entity Management already have User Card records. These user records become available to be selected as a licensed user for Multi-Entity Management.

    2. You can also check the User Permission Sets to ensure that the necessary permission sets are added.

    If the users you want do not have a user card, create the user card. For more information, see the Microsoft Dynamics 365 Business Central documentation.

  2. Open the Licensed Users Setup page.
    • Full licensed users are added to the Licensed Users list.
    • Team member licensed users are added to the Team Member Licensed Users list.
  3. Under the licensed list you need, select Manage > New Line.
  4. Select the cell for the new user name, and from the Users dialog, select the user you want.

Assigning MEM Device Licenses in User Setup

When assigning a Device License plan to a user in the MEM configuration window, the system performs the following validation:

  • If the selected user is designated as a Device License user, the system displays a confirmation prompt. This notification explains that while the user can be added, MEM functionality requires a proper MEM Device License. The message clarifies that users with an existing MEM Device License don't need to be added through this window and asks for confirmation to proceed with the assignment.

License Conflict Handling

The system performs license validation when configuring users in the MEM interface. If the selected user currently has an active MEM Device License assigned, the system prevents the action and generates an error notification. This error communicates that the user cannot be transitioned from a Device License to a Full User License within the MEM framework, as these license types are mutually exclusive.

Fields

This page contains the following fields: 

Licensed Users Fields Table
Field Description
Multi-Entity Management Licensed Users
Username Select the Microsoft Dynamics 365 Business Central user name who also has a full user license to use Multi-Entity Management.
Multi-Entity Management Team Member Licensed Users
Username

Select the Microsoft Dynamics 365 Business Central user name who also has a Team Member license to use Multi-Entity Management.