In this article

Assign Entity Workflow

After the general MEM setup and security setup are completed and to ensure that all users can access data that existed before MEM was installed, you must assign entities to transactions and records. Use the MEM Assign Entity page for this task. Currently, you can assign entities to the following transaction and record types: 

  • Sales and purchase transactions
  • Journals
  • Deposits and fixed assets
  • INV journals, orders, and transfer orders
  • Manufacturing transactions and work centers

Assign Entity to Transactions

To assign entities to transactions and records, follow these steps: 

  1. Select Search and type Assign Entity and select the MEM Assign Entity page.
  2. Select the transaction type or record type for which you want to assign entities.

    3. The MEM Assign Entity page showing the list of transactions or records appears.

  3. Select the lines to which you want to assign an entity, and select Assign Entity.
    The dialog page that appears provides different options for different transaction types.  
    1. For sales, purchase, jobs, and service transactions select the Entity Code you want to assign and select Roll Down To Lines to assign the entity to all lines within a transaction.
    2. For journal and work center transactions, select the Origin Entity and Destination Entity.
    3. For deposit, fixed assets, inventory journal, orders, manufacturing, and transfer transactions, select the Entity Code.
    4. Select OK.

    4. When you return to the list of records, the selected records have the entity assigned.

  4. Repeat the previous step for any other transactions you want to assign an entity.
  5. Select Apply Assigned Entity to apply the assigned entity to the transactions.

Assign Entity to Inventory

To assign entities to inventory journal or transfer order transactions, follow these steps: 

  1. Select Search and type Assign Entity and select the MEM Assign Entity page.
  2. Select INV Journal or INV Transfer Order.

    3. The MEM Assign Entity page showing the list of transactions appears.

    The Entity Code is automatically updated with the entity from the location. If the location does not have an entity, the process cannot be completed.

  3. Select Apply Assigned Entity to apply the assigned entity to the transactions.

After entities are assigned, the page is updated, and the records that were just processed no longer appear on the page. Only lines that require entities appear on the page.

If any errors are encountered, a warning message appears after all lines have been processed. You can review the log report to see the errors.

Assign Entity to Schedules

Available when Subscription Billing is used with MEM.

To assign entities to billing or deferral schedules, follow these steps: 

  1. Select Search and type Assign Entity and select the MEM Assign Entity page.
  2. Select ARCB Billing Schedules or ARED Deferral Schedules.

    3. The MEM Assign Entity page showing the list of billing or deferral schedules appears.

  3. Select the schedules to which you want to assign an entity, and select Assign Entity.
    The dialog page that appears provides different options for different schedule types.  
    1. For billing schedules, select the Entity Code you want to assign and select Roll Down To Lines to assign the entity to all schedule line items in the billing schedule.
    2. For deferral schedules, select the Entity Code.
    3. Select OK.

    4. When you return to the list of schedules, the selected schedules have the entity assigned.

  4. Repeat the previous step for any other schedules you want to assign an entity.
  5. Select Apply Assigned Entity to apply the assigned entity to the schedules.

Assign Entity to Leases

Available when Property Lease Management is used with MEM.

To assign entities to a lease, follow these steps: 

  1. Select Search and type Assign Entity and select the MEM Assign Entity page.
  2. Select PLM Leases.

    3. The MEM Assign Entity page showing the list of revenue or expense leases appears. The leases appear based on the Property Lease Management module that your organization has purchased.

  3. Select the leases to which you want to assign an entity, and select Assign Entity.
    1. In the dialog page that appears, select the Entity Code.
    2. Select OK.

    4. When you return to the list of leases, the selected leases have the entity assigned.

  4. Repeat the previous step for any other leases you want to assign an entity.
  5. Select Apply Assigned Entity to apply the assigned entity to the leases.

Assign Entity to Incoming Documents

To assign entities to incoming documents, follow these steps: 

  1. Select Search and type Assign Entity and select the MEM Assign Entity page.
  2. Select Incoming Documents.

    3. The MEM Assign Entity page showing the list of incoming documents without assigned entities appears.

  3. Select the documents to which you want to assign an entity, and select Assign Entity.
    1. In the dialog page that appears, select the Entity Code.
    2. Select OK.

    4. When you return to the list of incoming documents, the selected incoming documents have the entity assigned.

  4. Repeat the previous step for any other incoming documents you want to assign an entity.
  5. Select Apply Assigned Entity to apply the assigned entity to the incoming documents.

Assign Entity to Assembly Orders

You can assign an entity to an assembly order which is not linked to a sales document. If an assembly document is linked to a sales document, then the entity is based on the owner entity of the location, item, or resource. If the owner entity is based on the Item, then owner entity depends on theInventory Posting setting that you select in your Inventory Posting. For resources, the entity is set based on the owner entity of the resource.

If there is no owner entity assigned, then any entity can be selected and assigned.

To assign entities to assembly orders, follow these steps: 

  1. Select Search and type Assign Entity and select the MEM Assign Entity page.
  2. Select Assembly Orders.

    3. The MEM Assign Entity page showing the list of assembly transactions without assigned entities appears. The Entity Code is automatically updated with the entities from the locations, items, or resources for assembly documents which are linked to sales documents. The Entity Code is empty for assembly documents that are not linked to sales documents.

  3. Select the transactions to which you want to assign an entity, and select Assign Entity.
    1. In the dialog page that appears, select the Entity Code. Select Roll Down to Lines to assign the entity to all lines of a transaction.
    2. Select OK.

    4. When you return to the list of assembly transactions, the selected assembly orders have the entity assigned.

  4. Repeat the previous step for any other assembly transactions you want to assign an entity.
  5. Select Apply Assigned Entity to apply the assigned entity.

After entities are assigned, the page is updated, and the records that were just processed no longer appear on the page. Only lines that require entities appear on the page.

If any errors are encountered, a warning message appears after all lines have been processed. You can review the log report to see the errors.