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SBS ARED Modify Schedule

Use this page to modify the deferral schedule.

Straight Line

If the deferral schedule has no recognized or stubbed lines, the whole deferral schedule, including the start date, can be modified.

If the deferral schedule has any recognized or stubbed lines and you modify the deferral schedule, the resulting behavior of the deferral schedule depends on the Recalculation date and the deferral end date of recognized lines: 

  • After all recognized lines: The amount after all recognized lines is recalculated.

There are two adjustment methods available if the deferral schedule is either recognized or stubbed:

  • Reversal: All lines dated after the recalculation date are reversed in the specified journal, and the amounts for that period are then entirely recalculated.

  • True-up: Lines after the recalculation date are recalculated, but any already recognized lines are not reversed. Instead, the cumulative difference is applied to a new deferral schedule line immediately following the last recognized line, which can result in a negative amount.

Set the recalculation date to the start of the schedule. This update will be applied if the feature is enabled.

If a template is used then the skipped periods are ignored, and the template is used only to calculate the end date.

Event Based

For an event-based deferral schedule, all unrecognized lines can be modified. The validation used on the Transaction Deferralpage is the same validation that is used to validate the lines on this form.

If recognized or stubbed lines exist, the template and allocation type for the deferral schedule cannot be modified. Also, when modifying an existing deferral schedule, you cannot change the value for Create separate events per unit.

If a line is recognized or stubbed, the Recognized check box is selected.

Percentage of Completion

For event-based schedules that use the Percentage of Completion allocation type, the completion percentage can be added or changed. When a change is made, the completion amount and recognized amount are automatically calculated.

  • The deferral end date cannot be earlier than the deferral end date of the previous line.

Event-Based Preview

  • New line: User can add new event using new line field.

  • Delete Line: User can delete event using delete line field.

  • Recalculate: User can recalculate values.

  • Dimension: User can view or change the dimension detail.

Modify Deferral Schedule

To modify a deferral schedule, follow these steps: 

  1. From the SBS ARED Deferral Schedules List, select the deferral schedule you want to edit.
  2. On the SBS ARED Deferral Schedules page, select Actions > Modify > Modify Schedule, which opens the SBS ARED Modify Schedule page.
  3. Depending on the deferral schedule type, modify the options in the Straight Line or Event Based area as needed.
  4. Select Line > Recalculate to review the changes before committing them to deferral schedule.
  5. In the Actions > Process > Apply Changes to Original Schedule.

 

Modify Dimensions - Event Based

Implemented from version 1.42.1.0 onwards

  1. From the SBS ARED Deferral Schedules List, select the deferral schedule you want to edit.

  2. On the SBS ARED Deferral Schedules page, select Actions > Modify Schedule, which opens the SBS ARED Modify Schedule page.

  3. Select the Event Based Line.

  4. Select Line > Dimensions to modify or add the dimensions as needed.

  5. In the Actions > Process > Apply Changes to the Original Schedule

 

Schedule

This FastTab contains the following fields: 

Field Description
Schedule No. Displays the deferral schedule number.
Schedule Type

Select the deferral schedule type: Straight Line or Event Based.

Note icon. Note: If the deferral schedule has any recognized or stubbed lines, you cannot change the deferral schedule type.

Straight Line

This FastTab appears for straight line deferral schedules and contains the following fields: 

Field Description
Consolidate Prior Periods

Select whether to consolidate deferral schedule lines for prior periods.

  • On: If the deferral start date is in a period before the transaction date, all amounts up to and including the period of the transaction date are combined into a single deferral schedule line.
  • Off: The amounts from all periods are in separate deferral schedule lines regardless of the date.

If the deferral start date is in the same or a later period as the transaction date, this option has no effect.

The default setting is from the SBS ARED Advanced Revenue & Expense Deferrals Setup page.

Equal Per Periods

Specify whether the number of days in a period is taken into consideration when calculating the amount in each period for a deferral schedule.

  • On: The amount for each period is the same regardless of the number of days in the period, except for partial periods (such as at the beginning or end of a deferral schedule) which will be prorated.
  • Off: The amount is calculated based on the number of days in each period.

You can override this setting at the transaction level.

The default setting is from the SBS ARED Advanced Revenue & Expense Deferrals Setup page.

Schedule From Template

Select whether the deferral schedule is created from and based on a template.

  • On: The deferral schedule is based on a template. When this option is selected, you can select a Template.
  • Off: The deferral schedule is not based on a template. When this option is selected, the Deferral end date is available.
Template No. Select the template on which you want to base the deferral schedule. Available when Schedule From Template is turned on.
Deferral Start Date Displays the deferral schedule start date.
Deferral End Date Select the deferral schedule end date. Available when Schedule From Template is turned off.
Recalculation Date Select the date on which to recalculate the deferral schedule. The default date is the next date after the most recent recognized or stubbed line.
Set Recalculation Date to Start of Schedule

Indicates whether the recalculation date is set to the deferral schedule start date: 

  • Selected: The recalculation date is set to the same date as the deferral schedule start date.
  • Cleared: The recalculation date is not set to the start date of the deferral schedule.
Adjustment Method Select the adjustment method: True up or Reversal.

Event Based

This FastTab appears for event based deferral schedules and contains the following fields: 

Field Description
Template No.

Displays the event based template used.

Allocation Type

Displays the allocation type.

Event Based Preview
Displays a preview of the deferral schedule.
Event Description Displays the description of the event.
Allocation percentage Displays the allocation percentage.
Amount Displays the deferral amount for the line.
Discount Amount Displays the deferral discount amount for the line.
COGS Amount Displays the COGS amount for the line.
Recognition Account

Displays the account used for the recognition amount.

Available for event-based deferral schedules.

Expiration Date Displays the expiration date for the event. Available for event-based deferral schedules.
Completion Percentage (%)

Displays the completion percentage.

  • When you change this value, the percentage must be less than or equal to 100%.
  • If the line has already been recognized, you cannot change the percentage.
  • If the completion percentage is changed to a percentage less than the previous period, the recognized amount is adjusted by decreasing the difference amount to the next line.
Completion Amount

Displays the completion amount.

When you change the completion percentage, the amount is automatically recalculated.

New Line User can add new event using new line field.
Delete Line User can delete event using delete line field.
Recalculate User can recalculate values.
Dimension User can view or change the dimension detail.
Total Percentage
Total Percent Displays the value of total percent if the event-based template is percentage.

Actions

The following actions are available: 

Action Description
Header
Process Select an action to perform on the selected deferral schedules: 
  • Apply Changes to Original Schedule: Updates the deferral schedule with the changes you made.
Schedule Lines Preview
Line > Recalculate Recalculates the deferral schedule based on the changes.

 

In the screen below:

  • The field “Discount Amount” has been renamed to “Line Discount Amount”.

  • A new field “Invoice Discount Amount” has been added next to Line Discount Amount for clarity.

Shcedule Lines Preview