SBS ARED Deferral Schedules

Use this page to review the details about a deferral schedule. The information that appears includes the deferral schedule lines and the total amounts for the deferral schedule. You can also use this page to modify the deferral schedule.

The details that are shown depend on whether the deferral schedule is a straight line or event based deferral schedule, and also on the transaction type.

Deferral schedules are created after a transaction has been posted.

Modify a Deferral Schedule

To modify a deferral schedule, follow these steps: 

1. From the SBS ARED Deferral Schedules List, select the deferral schedule you want to edit.
2. On the SBS ARED Deferral Schedules page, select Actions > Modify > Modify Schedule, which opens the SBS ARED Modify Schedule page.
3. Depending on the deferral schedule type, modify the options in the Straight Line or Event Based area as needed.
4. Select Line > Recalculate to review the changes before committing them to deferral schedule.
5. In the Actions > Process > Apply Changes to Original Schedule.

Modify a Line Amount

To modify the amount for unrecognized deferral schedule lines, follow these steps: 

1. From the SBS ARED Deferral Schedules List, select the deferral schedule you want to edit.
2. On the SBS ARED Deferral Schedules page, select the Actions tab, and select Modify > Modify Schedule Line Amount, which opens the SBS ARED Modify Schedule page.
3. In the Schedule Lines Preview list, change any of the following amounts: Amount, Discount Amount, or COGS Amount. The lines preview automatically updates based on the changed amounts.
4. Select Actions > Process > Apply Changes to Original Schedule to update the deferral schedule.

Reclassify Accounts

To reclassify deferral accounts, follow these steps: 

1. From the SBS ARED Deferral Schedules List, select the deferral schedule you want to edit.
2. On the SBS ARED Deferral Schedules page, select Actions > Reclassify > Reclassify Deferral Accounts, which opens a dialog page.
3. In the dialog, accept the any default values or change them as needed.
4. Select OK.

When this action is processed, a journal entry is created to transfer the remaining deferral balances from the current deferral accounts to the new deferral accounts.

To reclassify the recognition accounts, use the same steps, except select Actions > Reclassify > Reclassify Recognition Accounts instead.

Changing the accounts affects only the deferral schedule lines that have not yet been recognized.

Put a Deferral Schedule On Hold

To put a deferral schedule on hold, follow these steps: 

1. From the SBS ARED Deferral Schedules List, select the deferral schedule you want to edit.
2. On the SBS ARED Deferral Schedules page select Actions > Hold > Set On Hold, which opens the SBS ARED Set On Hold page.
3. Update any of the options as needed.
4. Select OK.

Remove Hold from Schedule

To remove a hold from deferral schedule, follow these steps: 

1. From the SBS ARED Deferral Schedules List, select the deferral schedule you want to edit.
2. On the SBS ARED Deferral Schedules page, select the Actions tab, and select Actions > Hold > Remove Hold.
3. When you are asked to confirm the action, select Yes.

Cancel Unrecognized Amounts

To cancel unrecognized amounts on a deferral schedule, follow these steps: 

1. From the SBS ARED Deferral Schedules List, select the deferral schedule you want to edit.
2. From the SBS ARED Deferral Schedules page, select Actions > Cancel > Unrecognized Amounts, which opens the SBS ARED Cancel Unrecognized Amounts page.
3. Update any of the options as needed.
4. Select OK.

Cancel an Entire Schedule

To cancel an entire deferral schedule, follow these steps: 

1. From the SBS ARED Deferral Schedules List, select the deferral schedule you want to edit.
2. On the SBS ARED Deferral Schedules page, select Actions > Cancel > Entire Schedule, which opens the SBS ARED Cancel Entire Schedule page.
3. Update any of the options as needed.
4. Select OK.

Reactivate a Cancelled Schedule

To reactivate a deferral schedule, follow these steps:

1. From the SBS ARED Deferral Schedules List, select the deferral schedule you want to edit.
2. On the SBS ARED Deferral Schedules page, select Actions > Cancel > Re-Activate Cancelled Schedule.

Depending on the setting of Create Cancellation Entries when the deferral schedule was cancelled, the reactivation of the deferral schedule might require more information.

• If Create Cancellation Entries was turned off, the deferral schedule is automatically reactivated.
• If Create Cancellation Entries was turned on, the Re-Activate Cancelled Schedule dialog appears. Check that the General Journal template and batch and the posting date have the values you want.

Archive a Deferral Schedule

To archive a deferral schedule, follow these steps:

1. From the SBS ARED Deferral Schedules List, select the deferral schedule you want to edit.

You can archive only the deferral schedules that have a Cancelled or Completed status.

2. On the SBS ARED Deferral Schedules page, select the Actions tab, and select Archive > Archive.
3. When you are asked to confirm the action, select Yes.

Caution: Archiving a deferral schedule is a permanent action and cannot be reversed.

Tip: To archive several deferral schedules simultaneously, use the SBS ARED Batch Archive Process page.

Schedule Line Tasks

In the Schedule Lines, you can perform the following actions on a single deferral line.

Back to top ▲

Schedule Header Fields

This page contains the following fields: 

Field	Description
Schedule
No.	Displays the deferral schedule number.
Schedule Status	Displays the status of the deferral schedule.
Schedule Type	Displays the deferral schedule type.
Template Used	Displays the template used for the deferral schedule.
Template Description	Displays the description for the selected template.
Original Document Number	Displays the ARCB Schedule Number or PLM Lease Number. (Dependent on where the invoice/journal entry originated from.) Select to view the Lease or Schedule.
Schedule Description
Schedule Description	Displays a description of the deferral schedule.
Transaction
Creation Source	Displays the source from which the transaction was created.
Recognition Type	Displays the recognition type (Debit or Credit) for the deferral schedule. The recognition type for the deferral schedule is based on the originating transaction type. Available when Schedule Type is Straight Line. Deferral schedules from a sales order have a recognition type of credit. Deferral schedules from a sales credit memo have a recognition type of debit. Deferral schedules from a purchase invoice have a recognition type of debit. Read more. For each transaction type, the following tables provide information on the recognition type and whether the revenue, discount, and COGS amounts are positive or negative. Transaction Type Recognition Type Revenue Discout COGS Sales Invoice         Positive line Credit Positive Positive Positive Negative quantity Credit Negative Negative Negative Negative price Credit Negative Negative Positive Credit Memo         Positive line Debit Positive Positive Positive Negative quantity Debit Negative Negative Negative Negative price Debit Negative Negative Positive Purchase Invoice         Positive line Debit Positive     Negative quantity Debit Negative     Negative price Debit Negative
Transaction Type	Displays the transaction type.
Sales Invoice No.	Displays the invoice number. Select the invoice number to view the invoice on the Sales Invoice page.
Type	Displays line type of the originating transaction.
Number	Displays the item or General Ledger number.
Description	Displays the description for the item or General Ledger account.
Customer No.	Displays the customer account ID or number.
Customer Name	Displays the customer name.
Deferred Accounts
Default values for the accounts are set up on the SBS ARED Deferral Defaults Setup.
Deferred Revenue/Expense Account	Displays the account used for the deferral amount.
Deferred Revenue/Expense Account Name	Displays the account name. Read-only
Deferred Discount Account	Displays the account used for the deferral discount amount.
Deferred Discount Account Name	Displays the account name. Read-only
Deferred COGS Account	Displays the account used for the COGS amount.
Deferred COGS Account Name	Displays the account name. Read-only
Recognition Accounts
Default values for the accounts are set up on the SBS ARED Deferral Defaults Setup.
Revenue/Expense Recognition Account	Displays the account used for the recognition amount.
Revenue/Expense Recognition Account Name	Displays the account name. Read-only
Discount Recognition Account	Displays the account used for the discount recognition amount.
Discount Recognition Account Name	Displays the account name. Read-only
COGS Recognition Account	Displays the account used for the COGS amount. Available when Use Acc. Amortization for Deferred COGS is No on the SBS ARED Advanced Revenue & Expense Deferrals Setup.
COGS Recognition Account Name	Displays the account name. Read-only Available when Use Acc. Amortization for Deferred COGS is No on the SBS ARED Advanced Revenue & Expense Deferrals Setup.
Deferred COGS Acc. Amortization Account	Displays the account used for the deferred COGS accumulated amortization amount. Available when Use Acc. Amortization for Deferred COGS is Yes on the SBS ARED Advanced Revenue & Expense Deferrals Setup.
Deferred COGS Acc. Amortization Account Name	Displays the account name. Read-only Available when Use Acc. Amortization for Deferred COGS is Yes on the SBS ARED Advanced Revenue & Expense Deferrals Setup.
Expiration Account
Expiration Account	Displays the account used for the expiration amount. Available when Schedule Type is Event Based.
Expiration Account Name	Displays the account name. Read-only Available when Schedule Type is Event Based.
User Defined Fields	Only the user-defined fields that are specified on the SBS ARED Advanced Revenue & Expense Deferrals Setup page appear. If you do not see the user-defined fields, select Show More in the heading of the FastTab. The user-defined fields for billing schedules are independent and unrelated to the user-defined fields for deferral schedules.

Schedule Line Fields

This lines contains the following fields: 

Field	Description
Deferral Start Date & Deferral End Date	Displays the start and dates of the deferral schedule. On the SBS ARCB Billing Schedule Card, when Align Deferral to Billing is turned on, the deferral start and end dates are the same as the start and end dates of the billing schedule.
Completion Percentage	Displays the percentage of completion for an event-based line. The percentage of completion of a line must be greater than the percentage of completion of the previous line.
Amount	Displays the deferral amount.
Discount Amount	Displays the deferral discount amount.
COGS Amount	Displays the deferral COGS amount.
Recognized	Displays whether the line has been recognized or not.
Stubbed	Displays whether the line has been stubbed or not.
Expiration Date	Displays the expiration date for the event. Available for event-based deferral schedules.
Recognition Account	Displays the account used for the recognition amount. If this account is empty, the account from the recognition account from the header is used. Available for event-based deferral schedules.
Recognition Date	Displays the recognition date.
Recognition Journal No.	Displays the journal number Select the journal number to view the journal entries. The Posting Date for a the journal entry line can be edited when the Automatically Post General Journals option is not set for use on the SBS ARED Advanced Revenue & Expense Deferrals Setup. If the line has been posted and recognized, the posting date cannot be changed. The journal entries list shows both the debit and credit journal entries.
User Defined Fields	Only the user-defined fields that are specified on the SBS ARED Advanced Revenue & Expense Deferrals Setup page appear.
Credit adjustments
Applied amount	Displays the credit adjustment amount that has already been applied to the deferral schedule.
Applied date	Displays the date on which the credit adjustment was applied.
Invoice	Displays the invoice number. This invoice for the credit memo adjustment that has already been applied to the deferral schedule.
User	Displays the user ID who performed the transaction.
Amount Details
The column totals show the sum of the schedule lines for each category of amounts: Original Revenue, Original Discount Amount, and Original COGS Amount.
Original Amount	Displays a sum total of the original deferral schedule amounts. Appears when one or more credit memos have been applied to the deferral schedule.
Adjusted Amount	Displays a sum total of the credit memo amounts applied to the deferral schedule. Appears when one or more credit memos have been applied to the deferral schedule.
Stubbed	Displays a sum total of the stubbed amount for all lines.
Recognized	Displays a sum total of the recognized amount for all lines.
Recognized and Stubbed	Displays a sum total of the stubbed and recognized amount for all lines.
Unrecognized	Displays a sum total of the unrecognized amount for all lines.
Short-Term Deferred	Displays a sum total of the short-term deferred amounts.
Long-Term Deferred	Displays a sum total of the long-term deferred amounts.
Total Amount	Displays a sum total of the amount for all lines. This amount is calculated as follows: Original Amount - Adjusted Amount.
Attachments
Select the paperclip to attach files for the deferral schedule. This box shows the total number of attached files. You can review the attached files as needed. The files attached to the billing schedule are independent from the files attached to a billing schedule.

Header Actions

The following actions are available: 

Action	Description
Modify
Modify Schedule	Opens the SBS ARED Modify Schedule page, where you can edit the selected deferral schedule.
Modify Schedule Line Amount	Opens the SBS ARED Modify Schedule Line Amount page, where you can edit the amount for unrecognized deferral schedule lines.
Reclassify
Reclassify Deferral Accounts	Opens a dialog, where you can change the deferral accounts. You can update the following accounts:  General Journal Template General Journal Batch Posting Date Deferral, Discount, and COGS accounts Short-term Deferral, Discount, and COGS accounts When using this action, a journal entry is created to transfer the remaining deferral balances from the current deferral accounts to the new deferral accounts. Note: When Use Acc. Amortization for Deferred COGS is Yes on the SBS ARED Advanced Revenue & Expense Deferrals Setup), the COGS account cannot be reclassified.
Reclassify Recognition Accounts	Opens a dialog, where you can change the recognition accounts. You can update the following accounts:  Revenue/Expense Recognition Discount Recognition COGS Recognition (available when Use Acc. Amortization for Deferred COGS is No on the SBS ARED Advanced Revenue & Expense Deferrals Setup) Deferred COGS Acc. Amortization (available when Use Acc. Amortization for Deferred COGS is Yes on the SBS ARED Advanced Revenue & Expense Deferrals Setup) Available when Use Acc. Amortization for Deferred COGS is No on the SBS ARED Advanced Revenue & Expense Deferrals Setup. This change only affects lines that have not been recognized. Lines that have already been recognized are not affected.
Hold
Select an action to perform on the selected deferral schedules:
Set on Hold	Opens the SBS ARED Set On Hold page, where you can put the deferral schedule line on hold.
Remove Hold	Removes the hold from the deferral schedule.
Cancel
Select an action to perform on the selected deferral schedules:
Unrecognized Amounts	Opens the SBS ARED Cancel Unrecognized Amounts page, where you can cancel unrecognized amounts.
Entire Schedule	Opens the SBS ARED Cancel Entire Schedule page, where you can cancel the deferral schedule.
Re-Activate Cancelled Schedule	Opens the SBS ARED Re-Activate Cancelled Schedule page, where you re-activate a canceled deferral schedule.
Archive
Archive	Opens a dialog where you confirm that you want to archive a deferral schedule. Available for deferral schedules that are canceled.
Audit Trail
Audit Trail	Opens the SBS ARED Audit Trail Inquiry, where you can view the history of the deferral schedule.
Credit Adjustments
Credit Memo	Opens the SBS ARCB Credit Adjustments, where you can view all credit memos applied to the deferral schedule.
Item Tracking Entries
Item Tracking Entries	Opens the Serial No's dialog that shows the serial numbers for items in the deferral schedule. The following information appears in the dialog:  Serial No. for the item Returned check box that indicates whether the serial number has been returned from the Sales Return Order page Return Posting Date of when the serial number item was returned, which is the same date as the posting date from the Sales Return Order page When this dialog is opened for a parent item in a bill of materials (BOM), all child items also appear in the list of items. To add the serial number to an item on the Sales Order or Sales Invoice use the Line > Related Information > Item Tracking Lines action. For more information, see Work with Serial and Lot Numbers in the Microsoft Dynamics 365 Business Central documentation.

Schedule Line Actions

The following actions are available: 

Action	Description
Recognize
Recognize	Opens the SBS ARED Deferral Schedule Line Recognition page, where you can recognize the revenue for the selected deferral schedule lines.
Reverse Recognize	Opens the SBS ARED Deferral Schedule Line Recognition page, where you can reverse the revenue recognition of the selected deferral schedule lines.
Stub
Stub	Selects the Stubbed check box, which indicates that the line has been stubbed.
Reverse Stub	Clears the Stubbed check box, which indicates that the line has not been stubbed.

See also

SBS ARED Modify Schedule

SBS ARED Set On Hold

SBS ARED Cancel Unrecognized Amounts

SBS ARED Cancel Entire Schedule

SBS ARED Deferral Schedule Line Recognition

SBS ARED Batch Stubbing Process

SBS ARED Batch Reverse Stubbing Process