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Audit Trail

Modules > Advanced revenue & expense deferrals > Inquiries > Audit trail

Modules > Advanced revenue & expense deferrals > Deferral schedules > All deferral schedules > [select a deferral schedule] > [select Accounting > Audit trail]

Modules > Advanced revenue & expense deferrals > Deferral schedules > Active deferral schedules > [select a deferral schedule] > [select Accounting > Audit trail]

Use this page to view the history of any modifications or processing performed on a deferral schedule that match the search criteria or filter that you specify.

The details also show the user ID who made the modification and the date and time of modification.

Advanced Invoicing Adjustment (Short-Term)

Sometimes transactions for deferral items are processed before the initial deferral schedule lines. If the deferral schedule does not use a short-term deferral method, short-term adjustment transactions do not appear in the audit trail.

However, if the short-term deferral method is rolling periods or fixed year, short-term adjustment transactions appear in the audit trail for these advanced invoice transactions. When the advanced invoice transactions are processed, corresponding, zero-amount recognition transactions for the periods before the initial deferral schedule line are included in the audit trail.

The short-term deferral method for the deferral schedules is set on the Advanced Revenue & Expense Deferrals Parameters page.

Review the following example: An advanced invoice transaction of 12,000 for a deferral item is processed on October 01, 2020, but the date of the initial deferral schedule line is January 01, 2021. With a period frequency of monthly, zero-amount, short-term adjustment recognition transactions for October, November, and December are included in the audit trail. The following table demonstrates audit trail for item: 

  • Invoice date is October 01, 2020
  • Deferral start date is January 01, 2021
Event   Event amount   Event date
Schedule creation   12, 000.00   October 01, 2020
Recognition   0.00   October 01, 2020
Recognition   0.00   November 01, 2020
Recognition   0.00   December 01, 2020
Recognition   1,000.00   January 01, 2021

Review History for One Deferral Schedule

Review the modification history of a single deferral schedule: 

  1. From the All Deferral Schedules list or the Schedules form, select the deferral schedule you want, and select Accounting > Modify account.
  2. On the Audit Trail page, review the list of changes made to the deferral schedule.
  3. To view the details of a change, select a line, and select the General tab.
  4. When you are finished, close the page.

Review History for Multiple Deferral Schedules

Review the modification history of several deferral schedules: 

  1. On the Inquiry page, specify the filters to show only the records that you want, and select OK.

    2. The Overview tab shows the list of audit trail information for all records that match the specified criteria.

  2. Select a line and select the General tab to view the details of the selected line.

Fields

This page contains the following fields: 

Field Description
Overview tab
Created ID Displays the audit trail ID.
Schedule number Displays the deferral schedule number.
Schedule line Displays the deferral schedule line sequence number.
Start date Displays the start date of the deferral schedule.
End date Displays the end date of the deferral schedule.
Expiration date Displays the expiration date of the deferral schedule.
Schedule status Displays the status of the deferral schedule.
Event Displays the event.
Sales order Displays the sales order number.
Invoice Displays the invoice number.
Item Displays the item number.
Journal batch number Displays the journal batch number.
Voucher Displays the voucher number.
Date Displays the date on which the batch is posted.
Event journal batch number Displays the event journal batch number.
Event voucher Displays the voucher number.
Event debit account Displays the debit account number.
Event credit account Displays the credit account number.
Event amount Displays the deferral amount for the event.
Event date Displays the date on which the event occurred.
Created by Displays the user ID that created the audit trail.
Created date and time Displays the date and time the audit trail was created.
General tab
Displays a summary of some of the columns from the Overview tab for the selected line.