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Vendor Invoice Transaction Deferral

Modules > Accounts payable > Invoices > Pending vendor invoices > [select Edit] > [select Financials > Distribute amounts ] > [select Advanced deferrals]

Use this page to enter the deferral parameters for a vendor invoice line distribution.

For a full description and more information on this page, see the Microsoft Dynamics 365 for Finance and Operations documentation .

Edit Deferral Options

To edit the deferral options for a line, follow these steps: 

  1. Follow the instructions within the Microsoft Dynamics 365 for Finance and Operations documentation to create a vendor invoice.
  2. Select the line item you want and select Financials > Accounting > Distribute Amounts.
  3. On the Accounting Distributions page, edit the settings for the line item. And then select the line and select Advanced deferrals.
  4. On the Transaction Deferral page, you can review all the deferral options.
    Ensure that Deferred is set to Yes, and edit any other boxes as needed.
  5. To view a preview of the deferral schedule, select Preview.
  6. If you made any changes to the transaction deferral, select OK, and return to the Accounting Distributions page.
  7. Save the changes to the Account Distributions page and then finish posting the transaction.

    8. After the transaction is posted, open the Schedules page to view the deferral schedule.

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Fields

This page contains the following fields: 

Field Description
Deferred

Select whether the line is a deferral: 

  • Yes: The line is a deferral.
  • No: The line is not a deferral.

When set to Yes, the Adjust existing schedule option is not available.

Accounts
The default accounts that appear are based on the setting of the Deferral Defaults page. Specifically, for the Invoice Journal tab, the default account is based on the combination of the Account code, Account Relation, and Deferral account.
Deferral account

Account number

Displays the deferral account as the posting account that appears on the Vendor Invoice page.

When the line is not a deferral, this account is cleared, and the posting account becomes the default revenue account.

Account name

Displays the account name. Read-only
Short-term account

Account number

Select the account for the short-term amounts.

Account name

Displays the account name. Read-only
Recognition account Account number

Account nameSpecify the account used when a deferral is recognized. This account must be different than the deferral account.

When Deferral is initially set to Yes, the dimension values used in the deferral account is copied to the recognition account. If the dimension in the deferral account does not exist for the recognition account, then it is ignored.

Displays the account name. Read-only
Initial recognition account Account number

Specify the account used when a deferral is initially recognized.

Account name

Displays the account name. Read-only
Schedule
Schedule type

Select the deferral schedule type: Straight line (default) or Event based.

The options that appear on this page are based on the deferral schedule type.

If the default template is set on the Deferral Defaults page for this transaction line, the deferral schedule type is based on the type of template selected.
Schedule - Straight Line
Consolidate prior periods

Select whether to consolidate deferral schedule lines for prior periods: 

  • Yes: Consolidates the deferral schedule lines for prior periods.
  • No: Does not consolidate deferral schedule lines for prior periods.

The default value is from the Advanced Revenue & Expense Deferrals Parameters page.
Equal per period

Specify whether the number of days in a period are equal or different based on the period:

  • Yes: Each period has the same number of days.
  • No: The number of days within a period are not equal.

When the periods do not have an equal number of days, the number of days in a period is considered when the amount in each period for a deferral schedule is calculated.

The default value is from the Advanced Revenue & Expense Deferrals Parameters page.
Schedule from template

Specify whether the deferral schedule is created based on a template or an end date:

  • Yes: The deferral schedule is created based on a template.
  • No: The deferral schedule is created based on an end date.
Template

Select the deferral template.
Deferral start date

Specify the start date of the deferral. The transaction date is the default value.

Deferral end date

Displays the end date of the deferral.

This date is automatically calculated based on the deferral template. If no template is selected, you must manually enter the date.

Schedule - Event Based
Template

Select the even-based template. Optional.

When you select a template, the values from the template overwrite all event-based data and event lines.

Allocation type

Select the allocation type for the event lines: Variable amounts, Percentage, or Percentage of completion.

If you want to select Percentage of completion, the dates must be in ascending order.

Expiration account

Select the account to be used for recognized expired lines. You can select the account after the deferral schedule is created.

When an expiration date is set for an event, during the recognition process, the recognition amount goes to the expiration account instead of the recognition account.

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Buttons

This page contains the following buttons: 

Buttons Table
Button Description
OK Closes the page.
Default

Sets all options on this page to the default values.

The result is the same as when the line is saved for the first time without opening this page.

Preview Opens the Deferral schedule preview page. Available only for straight line deferrals.

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