Select the entity for the transaction. The default value is your default entity. If needed, you can select any entity to which you have access. When this entity is assigned to the transaction, you can access only the transactions to which you have entity access.

Select the vendor for the transaction.

When Vendor Security is selected on the Multi-Entity Management Setup page and entity relationships with vendor records are set up on the MEM Master Security page, only the vendors that belong to entities to which you have access can be selected. When Vendor Security is not selected, you can select any vendor.

Select the entity allocation template for the transaction. This template is the default value for all new entries in the lines area. When you change the entity allocation template, you have the option of rolling down the changes to the other lines.

For more information on the entity allocation template, see MEM Entity Allocation.

Displays the sales order number from which the purchase order originated.

This field appears for purchase orders that were created from intercompany trade transactions.

Select the IC Partner's entity.

Only available for Purchase Order and Purchase Return Order.

Displays the entity allocation template that is selected in the header. If needed, you can change the template.

To change the allocation values for a line, select Line > MEM Allocation Template.

Displays the entity for the line. The default value is specified in the header. If needed, you can change the entity to any entity to which you have access.

Select the location code.

When Location Security is selected on the Multi-Entity Management Setup page and entity relationships with location records are set up on the MEM Master Security page, only the location codes that belong to entities to which you have access can be selected. When Location Security is not selected, you can select any location code.

Select the item number.

When Item Security is selected on the Multi-Entity Management Setup page and entity relationships with item records are set up on the MEM Master Security page, only the item numbers that belong to entities to which you have access can be selected. When Location Security is not selected, you can select any item number.

Select the IC Partner's entity.

Not available for Purchase Quote or Blanket Purchase Order.

Select the IC Suite Partner.

Not available for Purchase Quote or Blanket Purchase Order.

For Purchase Orders and Purchase Invoices, select the bank account code for the transaction. The bank account code assigned to the vendor and purchase order or invoice entity is the default Company Bank Account Code.

If you have not selected a bank account code, a bank account is used according to the following priority:

1. The bank account assigned to the entity of the vendor and purchase order or invoice.

2. The bank account assigned to the entity of the vendor posting group and purchase order or invoice.

3. The bank account assigned to the entity of the purchase order or invoice.

Shows the details of the entity allocation for the transaction line. You can change the entity allocation for the transaction line as needed. Any changes made are in real-time for the transaction line and do not affect the template.

You can make any of the following changes: 

• Edit the percentage of an existing allocation.
• Add or delete an allocation line.

After making the changes, be sure to select Actions > Process.

This action is available for the following purchase and sales subforms and list pages: Quote, Order, Credit Memo, Return Orders, and Blanket Orders.

This action allows you to add records or edit existing data.

• All new records require an entity.
• For existing records, the entity cannot be changed.

For more information, see the Microsoft Dynamics 365 Business Central documentation.

• Edit in Excel

Important: When using Multi-Entity Management and this action from a list page, the workbook that is opened in Microsoft Excel may not show all records that are currently on the transaction list page in Microsoft Dynamics 365 Business Central. This situation occurs because the entity filter applied to the transaction list page in Business Central is not being correctly applied to the records in Excel. To ensure that all records appear when editing in Excel, clear the entity filter as follows:

1. In the Data Connector pane, select Filter.
2. In the Filter dialog, select Clear Filter, apply a different filter as needed, and select Done.



3. Select Refresh.

The workbook is updated to show all record that apply to the updated filter, including non-MEM records.

Attach an incoming document to the purchase transaction, purchase or sales invoice, credit memo, or journal line. Select Create from File or Select.

• Create from File: When selected, the incoming document is created with the header entity of the document record.

• Select Incoming Document: When selected, a list of incoming documents shows only the documents which have the same entity as the header entity of the document record.

Displays whether the purchase invoice was created using the AP replicator process. Read-only.

• Yes: Indicates that the purchase invoice was created by the Post and Replicate action.
• No: Indicates the invoice was not created using the AP replicator feature.

This field box is also available on the Posted Purchase Invoice page.

Creates new invoices using the AP replicator feature. Depending on the setting of the AP Replicator Post Through option on the Multi-Entity Management Setup, the invoice is automatically posted.

• When AP Replicator Post Through is turned on, invoices are created and automatically posted.
• When AP Replicator Post Through is turned off, invoices are created but not posted. These invoices must be manually posted at a later time.

Invoices that are created with this process have the Replicated field box set to Yes.

This action is also available from the Purchase Invoices list. By using this action from the list page, multiple separate invoices can be posted in a single action.