In this article

SBS ARCB Billing Schedule Termination

Use this page to terminate a billing schedule or a single billing schedule line item. When you terminate a billing schedule line, the line must have a status of active.

Tip: If you want to terminate several billing schedules simultaneously, use the SBS ARCB Billing Batch Termination Process form.

Terminate a Billing Schedule

To terminate several billing schedules, use the SBS ARCB Billing Batch Termination Process.

To terminate a billing schedule, follow these steps:

From the SBS ARCB Billing Schedule List, select a line. Or from the SBS ARCB Billing Schedule Card edit a record.
Select Actions > Termination > Terminate Schedule, which opens the SBS ARCB Billing Schedule Termination page.
In the General FastTab, do the following:
1. specify the Termination Date.
2. Select the Reason Code and Reason Code Value.
3. Specify a Termination Note.
Select Actions > Termination > Terminate.
When you are asked to confirm the action, select Yes.

To terminate a billing schedule and create a credit memo, follow these steps:

From the SBS ARCB Billing Schedule List, select a line. Or from the SBS ARCB Billing Schedule Card edit a record.
Select Actions > Termination > Terminate Schedule.
In the SBS ARCB Billing Schedule Termination page, specify the Termination Date and set Termination Type to Adjust Schedule.
Select the Reason Code and Reason Code Value.
Specify a Termination Note.
Select Issue credit, and then do the following:
1. If you want to prorate the amount of the final invoice, select Prorate Daily.
2. Select the Invoice Date.
3. If the billing schedule has an associated deferral schedule, select the Deferral Adjustment Method.
Select Actions > Credit Memo(s), and select Create Credit Memo(s), Post Credit Memo(s), or Post & Send.
Select Actions > Termination > Terminate.
When you are asked to confirm the action, select Yes.

To terminate a billing schedule and bill the remaining amount, follow these steps:

From the SBS ARCB Billing Schedule List, select a line. Or from the SBS ARCB Billing Schedule Card edit a record.
Select Actions > Termination > Terminate Schedule.
In the SBS ARCB Billing Schedule Termination page, specify the Termination Date and set Termination Type to Bill Remaining.
Select the Reason Code and Reason Code Value.
Specify a Termination Note.
Select Actions > Termination > Terminate.
When you are asked to confirm the action, select Yes.

Terminate a Schedule Line

To terminate a billing schedule line, follow these steps:

On the SBS ARCB Billing Schedule Card page, select one or more lines in the Schedule Lines.
Select Termination > Terminate, which opens the SBS ARCB Billing Schedule Termination page.
Specify the Termination Date, and set Termination Type to Bill Remaining.
Select the Reason Code and Reason Code Value.
Specify a Termination Note.
Select Actions > Termination > Terminate.
When you are asked to confirm the action, select Yes.

Terminate a billing schedule line and create a credit memo:

On the SBS ARCB Billing Schedule Card page, select one or more lines in the Schedule Lines.
Select Termination > Terminate, which opens the SBS ARCB Billing Schedule Termination page
Specify the Termination Date and set Termination Type to Adjust Schedule.
Select the Reason Code and Reason Code Value.
Specify a Termination Note.
Select Issue credit, and then do the following:
1. If you want to prorate the amount of the final invoice, select Prorate Daily. .
2. Select the Invoice Date.
In the Actions tab, select Create Credit Memo(s), Post Credit Memo(s), or Post & Send.
When you are asked to confirm the action, select Yes.

Specifying a Quantity upon Termination

In order to initiate a billing schedule terminate, enter an End Date. This is the date on which the billing will cease. After this is done, the status of the billing schedule changes to Last Billing. This status means that the item has not yet been fully invoiced

Billing Schedule Status Change

If you view the details for that item, then you will see that the quantity field is now editable. In this example, we will change the quantity from 1 to 3.

Billing Schedule Details Quantity Field

If you display the Billing Schedule Detail List screen, you'll see that the quantity for all lines has been changed to 3.

Previously the quantity change was allowed only for lines whose status was Active. Now, the quantity of any line may be changed.
The quantity may also be changed from the header as well as from the line details.
Changing the quantity will also affect lines that have not yet been created.

Billing Schedule Details List, Quantity

Adjust Schedule Calculation

Billing Schedule Detail:

Billing start date: January 01, 2024
Billing end date: December 31, 2024
Billing frequency: Monthly and no of Periods =12
Add new item with Quantity =1 and unit price =1200

Termination Process:

Click on Termination from either the header or line.
Termination Date: April 04, 2024
Termination Type: Adjust Schedule
Enter Reason Code and click Terminate.

Billing Schedule Detail List Calculation (based on prorate):

Monthly Amount: 1200 ÷ 30 = 40
Daily Rate: 1200 ÷ 30 = 40
4 days: 40 × 4 = 160

Total Contract Amount Calculation (on Card page):

January to March: 3 months × 1200 = 3600
April (Pro-rated): 160
Total Contract Amount: 3760

Bill Remaining Calculation

Billing Schedule Detail:

Billing start date: January 01, 2024
Billing end date: December 31, 2024
Billing frequency: Monthly and no of Periods =12
Add new item with Quantity =1 and unit price =1200

Termination Process:

Click on Termination from either the header or line.
Termination Date: April 04, 2024
Termination Type: Bill Remaining
Enter Reason Code and click on Terminate.

Billing Schedule Detail List Calculation (based on prorate):

Monthly amount for April: 1200 *8(remaining month) = 9600

Total Contract Amount Calculation (on Card page):

January to March: 3 months × 1200 = 3600
April (including remaining pending invoice amount for all months): 9600
Total Contract Amount: 14400

Fields

This page contains the following fields:

Field	Description
General
Termination Date	Select the date on which to terminate the selected lines. This date must be earlier than the end date of the schedule line.
Termination Type	Select the termination type: Bill Remaining: Adds any remaining amounts in the billing schedule to the termination period, changes the status of the schedule to Last Billing, and updates the deferral end date for an associated deferral schedule. Adjust Schedule: Cuts off the billing schedule at the termination date, changes the status of the schedule to Last Billing, and adjusts the associated deferral schedule by reversing the amount that no longer must be recognized. Bill Distribution Method: This field allows the user to add as many Distribution Methods as they like. For example: CCB, Paper, ACH, Credit Card. Users will be able to select them from the Billing Schedule Header. SSRS Format: This field allows the user to define the SSRS format to be used for showing consolidated items in Billing Schedule invoices. Users will be able to select them from the Billing Schedule Header.
Reason Code and Description	Select the reason code for terminating the billing schedule. The description is updated after code is selected.
Reason Code Value and Description	Select the reason code value for terminating the billing schedule. The description is updated after value is selected.
Termination Note	Specify a note for the termination.
Credit Memo
Issue Credit	Specifies whether a return is created and the deferral schedule is adjusted: On: When a schedule line is terminated, a return is created and the deferral schedule is adjusted. Off: When a schedule line is terminated, no return is created, and the deferral schedule remains as is.
Prorate Daily	Specify whether the prorate daily rate is used to calculate the refund. On: Uses the prorated daily rate to calculate the refund. Off: Uses the default calculation method to calculate the refund. Available only when Issue credit is selected.
Invoice Date	Specify the invoice date. This date is used for creating returns. Available only when Issue credit is selected.
Deferral Adjustment Method	Select the deferral adjustment method when a credit memo is applied to a deferral schedule: Unrecognized Periods: Recalculates the deferral schedule as of the start date of the next unrecognized period. Entire Schedule: Recalculates the deferral schedule as of the start date of the deferral schedule.

Buttons

This page contains the following buttons:

Button	Description
OK	Closes the page.
Actions tab
Termination	Select an action to perform on the billing schedule: Terminate: Terminates the billing schedule line and updates the status to Terminated. Available only when the Termination action is selected and only the Termination Date is specified. When Issue Credit is selected, this button is not available.
Credit Memo	Select an action to perform on the billing schedule: Create Credit Memo: Terminates the selected billing schedule line and creates a credit memo. The status of the billing schedule line is updated to Terminated. Post Credit Memo: Terminates the selected billing schedule line and creates and then posts the credit memo. The status of the billing schedule line is updated to Terminated. Post & Send: Terminates the selected billing schedule line and creates and then posts the credit memo. Also sends a message to the customer about the credit memo. The status of the billing schedule line is updated to Terminated. Available only when the Termination action is selected and Issue Credit is selected.

Notes:

Copy Process: Copy schedule will not copy the termination detail, it will create a new active schedule.
Move Schedule: Move schedule will copy the termination history and details of the actual schedule.
Milestone item: The Termination action will remain disabled for milestone parent item, termination can be applied on child item from line.
Revenue split: The Termination action will remain disabled for parent item and enabled for child item.
Schedule Lines with a One-Time Frequency: When a Sales Invoice is deleted, the status changes from Terminated to Last Billing, and a Termination History record is generated.