Terminate Schedule Lines

Modules > Advanced recurring contract billing > Billing schedules > All or Active billing schedules > [select a billing schedule line] > [select Terminate]

Modules > Advanced recurring contract billing > Billing schedules > All or Active billing schedules > [select a billing schedule] > [select Terminate]

Modules > Advanced recurring contract billing > Billing schedules > All or Active billing schedules > [select a billing schedule] >[select a billing schedule line] > [select Terminate]

Use this page to put a terminate a billing schedule or a single billing schedule line:

• When you terminate a billing schedule, the billing schedule must be Active. It cannot have a status of On hold.
• When you terminate a billing schedule line, the line must have a status of Active. The header section of the billing schedule is not affected when you terminate a billing schedule line.

You can terminate a billing schedule or billing schedule line in one of the following ways: 

• From the All/Active Billing Schedules list
• From the header action for the billing schedule displayed on the Billing Schedules page
• From the line action for a specific billing schedule line on the Billing Schedule Lines FastTab on the Billing Schedules page

Tip: If you want to terminate several billing schedules simultaneously, use the Mass Termination Processing page.

Terminate a Billing Schedule or Line

To terminate a billing schedule or billing schedule line, follow these steps: 

1. Select a billing schedule or a billing schedule line, and select Terminate: 
   • From the All/Active Billing Schedules list, select a billing schedule.
   • On the Billing Schedules page reviewing a specific billing schedule.
   • On the Billing Schedules page, in the Billing Schedule Lines FastTab select a line.
2. Select the Termination date, the Termination type, and the Reason code.
3. Set Credit option to Issue credit.
4. If needed specify any Termination notes.
5. Select Terminate.

The status of the billing schedule changes based on the Termination type selected: 

• When Termination type is Bill remaining, all lines in the billing have the status Last billing. And the billing schedule remains Active until the last invoice is processed. After the last invoice is processed, the status changes to Terminated.
• When Termination type is Adjust schedule, the billing schedule status is updated to Terminated immediately. No further processing is required for the billing schedule.

Terminate with Refund

To terminate a billing schedule or billing schedule line and apply a refund, follow these steps: 

1. Select a billing schedule or a billing schedule line, and select Terminate: 
   • From the All/Active Billing Schedules list, select a billing schedule.
   • On the Billing Schedules page reviewing a specific billing schedule.
   • In the Billing Schedules page, in the Billing Schedule Lines FastTab select a line.
2. Select the Termination date, the Termination type, the Reason code, and the Credit option.
3. If needed specify any Termination notes.
4. Select Terminate with refund.

The Mass Termination Processing page opens with the billing schedule and billing schedule lines already in the list.

5. Change any of the options as needed, and select OK.

After the credit is processed, open the View Billing Detail page to review the credit applied to the billing schedule. When the credit amount is greater than zero (0), all future unbilled lines are deleted and replaced with billing details lines that show the negative amounts for the credit that is applied to the billing schedule. View example.

Terminate without Credit

To terminate a billing schedule or billing schedule line without a credit, follow these steps: 

1. Select a billing schedule or a billing schedule line, and select Terminate: 
   • On the Billing Schedules page reviewing a specific billing schedule.
   • In the Billing Schedules page, in the Billing Schedule Lines FastTab select a line.
2. Select the Termination date, and set Termination type to No adjustment.
   The Credit option automatically is set to No credit.
3. Select the Reason code and if needed specify any Termination notes.
4. Select Terminate.

When the termination is processed, all billing detail lines after the termination date (including the line that contains the termination date) are removed. Invoices for these lines cannot be created. If the termination is removed, all terminated lines are added back to the billing details, and become available for invoicing.

Fields

This page contains the following fields: 

Field	Description
Termination date	Select the date on which you want to terminate a billing schedule or billing schedule line.
Termination type	Select the termination type:  Adjust schedule: Cuts off the billing periods for the line at the termination date and changes the status of the line to Last Billing. If a deferral schedule exists for the line item, it is also adjusted by reversing the amount that no longer must be recognized. When the billing start date is after the termination date, the remaining billing periods are removed. Bill remaining: Adds any remaining amount for the billing period to the termination period and changes the status of the line to Last Billing. If a deferral schedule exists for the line item, the deferral end date is also updated. When the billing start date is after the termination date, the total amount of all remaining billing periods is added to the billing period and the remaining billing periods are removed. No adjustment: Terminates the billing periods for the line at the termination date specified. No adjustments are made. When selected, Credit option is set to No credit and Prorate daily is set to No. Both options become read-only and cannot be changed.
Credit option	When termination a billing schedule line, select how the credit is applied:  Credit adjustment: Creates a credit adjustment for a billing schedule when a line is terminated. The credit adjustment appears in a future billing period for the billing schedule and automatically adjusts the invoice amount for the next billing period until the credit is finished being applied to the billing schedule. Issue credit: Creates a credit note when a billing schedule or billing schedule line is terminated. No credit: No credit adjustment or note is created upon termination of a billing schedule or billing schedule line. Available only when terminating a billing schedule using the No adjustment option. The default option is from the Advanced Recurring Contract Billing Parameters page.
Reason code	Select the reason code for the termination.
Reason description	Displays the reason code description.
Termination notes	Specify any notes regarding the termination.

Buttons

This page contains the following buttons: 

Button	Description
Terminate	Terminates the billing schedule or billing schedule line on the specified date.
Terminate with refund	Opens the Mass Termination Processing page, where you complete the termination action for the billing schedule or selected billing schedule lines. When you open this page, the filters are automatically applied so that only the selected billing schedule and its lines are in the list to be terminated.

See also

Termination Reason Codes

Mass Termination Processing

Terminating a Billing Schedule: Unbilled Revenue Examples