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Integration with SBS ARED

Use this page to learn how to integrate and use Subscription Billing with Advanced Revenue & Expense Deferrals (SBS ARED) in Property Lease Management (PLM).

You can use SBS ARED functionality in your PLM environment to defer lease charges.

Integrating SBS ARED into PLM

Use this section to learn about the requirements for integrating SBS ARED into PLM and the process for integrating the two products.

Requirements for Integration

To use SBS ARED in your PLM environment you must have:

  • PLM installed

  • SBS ARED installed

Integrate SBS ARED into PLM

To connect SBS ARED into your PLM environment, do the following:

  1. Go to your Subscription Billing environment. Add your user account to the SBS Licensed Users.

  2. Go to the SBS ARED Deferral Item Setup page.

    1. Create at least one deferral item.

  3. Go to the SBS ARED Deferral Defaults Setup page.

    1. Make sure to set up default deferral accounts.

  4. Go to the Subscription Billing Assisted Setup page. Open the Advanced Revenue & Expense Deferrals Setup window.

  5. Under Numbering, set up a number series.

Defer a Lease Charge

To defer a lease charge, do the following:

  1. Open an existing lease or create a new lease.

    1. Enter your lease information. For more information, see Add a Lease.

  2. Under the Lease Charges FastTab, create a charge.

    1. Select SBS Options > Advanced Deferral. The SBS ARED Transactions page opens and you can set up how the lease charge is deferred.

    2. Under the Schedule FastTab, select the type of schedule for the deferred charge.

      1. Depending on the Schedule Type you select, specify the settings for the deferred charge in the Straight Line or Event Header and Event Lines FastTabs.

    3. Under Actions, you can process and preview the deferred charge.

  3. After you have set up the deferral information, go back to your PLM Lease card.

  4. On the Header FastTab, select Create Invoice > Process.

  5. On the invoice card, go to Charge Details. The Journal No. will be displayed.

    1. Click the Journal No. to post the journal.

    2. After the Journal is posted, the SBS ARED Deferral Schedule will be created.

  6. Under Billing Details, open the invoice in the Document No. column and Post the Invoice.  If “Create Journal” is enabled at the lease header, open the journal entries under the Journal No. column and Post the journal entries.

  7. Search for “SBS ARED Deferral Schedule” in the search bar, and open it. The SBS ARED Deferral Schedules list opens”. Open the Deferral Schedule based on the Source Document Number from step 6.

  8. Under Schedule Line, select a schedule line and then select Recognize.

    1. The SBS ARED Deferral Schedule Line Recognition card opens.

    2. After you have made any adjustments to deferral schedule, select Recognize to create a G/L entry.