In this article

Meter Readings

Modules > Property lease management > Leases > All Leases > [select a lease] > [select charge line] > Meter reading button

Use this page to enter meter reading information. Meter readings are used for reconciling calculations for consumption based charges.

Tip: To edit the meter reading and consumption values for several meters, use the Mass Meter Reading Entry.

Set up the Charge Meter

To set up the charge meter, follow these steps:

After you add a lease or select to edit a lease from the All Leases View, go to the Charges FastTab, select the charge you want.
If a meter charge does not exist for the lease, add a meter charge.
Ensure that the Charge type is Consumption.
Select Meter reading, and on the Meter readings page, specify the Meter reading type.

This value determines how and where you will enter the meter reading values. Ensure you select the correct Meter reading type for your needs. After you select the type, you cannot edit the value.

Specify the Meter rate.
Select OK.

You can specify the details for the meter charge on the Billing Lines page.

The meter is set up and ready for entering meter reading or consumption values.

Enter Meter Reading

To manually enter meter reading values, follow these steps:

From the All Leases View, select a lease.
From the Lease Details, in the Charges FastTab, select the charge you want and select Meter reading.
On the Meter readings page, you can check that Meter reading type is Reading.
If needed, specify the Meter rate.
For the billing period(s) you want, specify the Current Reading value.

The Previous reading is automatically entered with the initial reading for the first line or the current reading of the previous billing period. The Consumption is automatically calculated and cannot be edited.

Select Process.
All unprocessed lines for the current and previous billing periods are processed. The Processed check box for the lines are updated to show the lines have been processed.
Select OK to return to the Lease Details.

After you enter the meter reading values, review the Billing Lines page to process the lines for the Invoice Creator.

Enter Meter Consumption

To enter meter consumption values, follow these steps:

From the All Leases View, select a lease.
In the Charges FastTab, select the charge you want select the charge you want and select Meter reading.
On the Meter readings page, you can check that the Meter reading type is Consumption.
If needed, specify the Meter rate.
For the billing period(s) you want, specify the Consumption value.
Select Process.
All unprocessed lines for the current and previous billing periods are processed. The Processed check box for the lines are updated to show the lines have been processed.
Select OK to return to the Lease Details.

After you enter the meter consumption values, review the Billing Lines page to process the lines for the Invoice Creator.

Fields

This page contains the following fields:

Field	Description
Meter details
Lease number	Displays the lease number.
Meter number	Displays the meter number.
Meter reading type	Displays the meter reading type. Read-only. Reading: Allows a user to manually enter the current reading value. The consumed amount is automatically calculated based on the current and previous meter readings. Consumption: Allows a user to manually enter the consumption value. The current and previous meter reading values are automatically calculated based on the consumption amount. The meter reading type is set up on the Meters tab on the Property Lease Management Parameters page.
Meter start date	Displays the start date of the meter for the lease. Overlapping dates with previous reading periods is not allowed.
Meter end date	Displays the end date of the meter for the lease.
Frequency	Displays the billing frequency for lease charges. The options are: Monthly, Weekly, Quarterly, Annually, and One Time
Initial reading	Displays the initial reading for the meter for the lease. The initial reading value for a new meter is set up on the Property Lease Management Parameters page. For existing meters, this value is updated with the last billed value for the most previous terminated lease.
Meter rate	Specify the charge rate for the meter. This value must be a positive, non-zero value and can be changed as needed.
Total consumption	Displays the sum total of the Consumption column.
Meter reading lines
Displays all meter reading lines for the meter charge. If an unprocessed line has a consumption value of zero (0) a warning icon appears on the line.
Start date	Displays the start date of the billing period.
End date	Displays the end date of the billing period.
Previous reading	Displays the previous reading of the meter. Read-only. For the first line, this value is the same as the initial reading. For subsequent lines, the value is the same as the current reading of the preceding line.
Current reading	Specify the current reading value of the meter. This value is updated manually or updated by importing meter reading data for all meter charges where the reading type is Reading. The current reading value of a line must be greater than the previous reading value.
Consumption	When the meter reading type is Reading, displays the consumed amount for the billing period, and cannot be edited. The consumed amount is calculated as follows: Current reading - Previous reading. When the meter reading type is Consumption, specify the consumed amount for the period.
Meter rate	Displays the meter rate used for processing the line. Read-only. The meter rate is changed in the header.
Processed	Indicates whether the line has been processed. This check box is automatically updated or cleared based on whether the line is processed. Selected: The line has been processed. Lines that have been processed cannot be edited. This check box is updated after selecting Process button. It does not indicate whether the line has been included on any invoices. Cleared: The line has not been processed, and can be edited.
User ID	Displays the ID of the user who processed the line.
Submitted date	Displays the date on which the line is processed.

Buttons

This page contains the following buttons:

Field	Description
Process	Processes all unprocessed lines (including lines that have a zero (0) consumption amount) for the current and previous billing periods.
Mark all	Selects all the lines in the Meter reading lines list for processing.
OK	Closes the page.