PLM Charges

Use this page to create and maintain information about lease charges. You can create any charge that you want to track, including complex master charges that you can reuse. For example, charges for rent, maintenance, parking, and utilities.

Before adding charges, ensure that you have created a non-inventory or service item for the charge.

Note: Charges that are used by leases cannot be deleted.

Create a Regular Charge

To create a standard charge, follow these steps: 

1. Ensure a non-inventory item (Type is set to Non-Inventory) has been created for the charge.
2. From the Charges list, select New.
3. In the PLM Charges Card FastTab, do the following: 
   1. In Charge No. select the item and set the Charge type to Regular.
4. In the General FastTab, do the following: 
   1. If you want to use the lease accounting standards (e.g., ASC 842/IFRS 16 for the charge, turn on Lease Component.
   2. If you want the charge to appear as a separate line on a separate invoice, turn on Separate Invoice.
5. If you turned on the Lease Component option specify the lease component accounts in the Lease Components Revenue/Expense FastTab.

6. If you want to turn on the Accrual Charge by default, enable it here. You will also need to specify the Accrual Account. In this scenario, Lease Components must be disabled.

7. To attach documents to the record, do the following: 
   1. Select to expand the FactBox pane.
   2. Select the number to open the details for the documents and attach the files you want.
   3. Select Close to return to the main page.
8. Repeat these steps to add more regular charges.

The charges are available and can be applied to a lowest level on the PLM Lease Charges page.

Create an Accrual Lease Charge

To create an Accrual Lease Charge, follow all of the same steps as outlined above when creating a Regular Charge while meeting the following criteria:

The charge must be a Non-Component Charge (Lease Component must be disabled).

Users have the option of enabling Accrued Expense and Accrual Expense Account on the PLM Charge page to make it the default setting. Alternatively, users can turn on the Accrued Expense and Accrual Expense Account via the PLM Accruals page each time they wish to set up an accrual.

Note: Accruals are only available for Regular Charges.

This functionality supports MEM: during journal creation, the Dimensions and Dimension Set are included.

Create a Meter Charge

For meters that are created on the PLM Meters Setup , you can create charges specifically for the meters. To create a meter charge, follow these steps: 

1. Ensure a service item (Type is set to Service) has been created for the charge.
2. From the Charges list, select New.
3. In the PLM Charges Card FastTab, do the following: 
   1. In Charge No. select the item and set the Charge type to Consumption.
4. Continue with the General and Lease Components Revenue/Expense FastTabs as described in Create a Regular Charge.
5. Repeat these steps to add more meter charges.

Create a CAM Charge

Common Area Maintenance (CAM) expenses are operating expenses associated with common areas of a building. For more information about CAM charges, see CAM Expense Calculations.

To create a CAM charge, follow these steps: 

1. Ensure a service or non-inventory item has been created for the charge.
2. From the Charges list, select New.
3. In the PLM Charges Card FastTab, do the following: 
   1. In Charge No. select the item and set the Charge type to CAM.
4. Continue with the General and Lease Components Revenue/Expense FastTabs as described in Create a Regular Charge.
5. Repeat these steps to add more CAM charges.

The CAM charges are then used for the PLM CAM Pools.

Create a Sales Based Charge

To create an sales based charge for the sales based reconciliation feature, follow these steps: 

1. Ensure a service or non-inventory item has been created for the charge.
2. From the PLM Charges List , select New.
3. In the PLM Charges Card FastTab, do the following: 
   1. In Charge No. select the item and set the Charge type to Sales Based.
4. Continue with the General and Lease Components Revenue/Expense FastTabs as described in Create a Regular Charge.
5. Select the Sales-Based Settings action to open the PLM Sales Based Charge Setup.
   1. Select the Sales Reporting Option. If the reporting option is Tenant Fiscal Year, specify the Initial Tenant Fiscal Year End Date.
   2. Specify any Late Fee Settings.
   3. Specify the Sales-Based Settings for the charge: recoverable type and charge number, reconciliation frequency, effective date, and the amount or percent based on the recoverable type.
   4. When Recoverable Type is Graduated or Cumulative Graduated, select Sales-Based Settings > Graduated Setup, to set up tier levels.
6. Repeat these steps to add more sales based charges.

Charges List

This list shows all available charges with their description and type.

PLM Charges Card

Charges

Use this FastTab to select the charge item and specify the type of charge. The following field boxes are available: 

General

Use this FastTab to set the invoice option and determine whether the lease accounting standard is used for the charge. The following field boxes are available: 

Lease Components Revenue/Expense

Two FastTabs for the lease component accounts are available for revenue and expense leases. The accounts can be selected when Lease Component is turned on.

FactBox

The FactBox shows the following information: 

• Attachments Displays the number of attachments for the charge. Adding an attachment is part of the standard Microsoft Dynamics 365 Business Central functionality.