Sales Invoice

Use this page to create and post sales invoices.

For more information, see Invoice Sales in the Microsoft Dynamics 365 Business Central documentation.

Billing Schedules

Use this page to view and post invoices that you created from the SBS ARCB Billing Schedule Order/Invoice Creator page. For a line item, you can view the ARCB schedule number and the billing schedule start and end dates.

Any user-defined fields that are specified on the SBS ARCB Billing Schedule Setup page appear in the header and lines section for the invoice.

View Billing Schedule Contract Number

To view the billing schedule information for a line, follow these steps: 

1. For the invoice, select the item you want to know more about in the Lines section.
2. Select Line to view other commands.
3. Select Line > Comments.
4. In the Comment Sheet that opens, you can see the billing schedule number and the start and end dates of the billing schedule.

Or in the Lines FastTab, select the SBS Options > Contract Information action.

Defer Revenue Directly to a G/L Account

Before you can all a line item to add a line to defer a revenue amount directly to a General Ledger account, you must have set up the SBS ARED Deferral G/L Account Setup to have at least one line with the Transaction Type for Sales Invoice.

To defer revenue amounts directly to a General Ledger account, follow these steps: 

1. Use the Microsoft Dynamics 365 Business Central instructions to add a sales invoice.
2. When adding a line to the Lines area, set Type to G/L Account.
3. In No., select a General Ledger account number. This account number must already be set up for deferrals on the SBS ARED Deferral G/L Account Setup.
4. The SBS ARED Transaction (Sales) automatically appears and you can change any of the default values as needed.
5. Specify the amount (unit price), and then post the transaction.

The deferral schedule for the General Ledger account is created, and you can review the details on the SBS ARED Deferral Schedules page.

Revenue Split

When adding a line that uses the single multiple element arrangement (MEA) type, the item is automatically set as part of the bundle, and the standalone selling price used is based on the default settings.

Note: When the data comes from an Advanced Recurring Contract Billing billing schedule, this page is read‑only.

When you add an item that is a part of a revenue split, keep the following information in mind: 

• When the item you add is a parent in a revenue split template, the sales order list is automatically updated with the child items.
• You can add or remove child items.
• The quantity, unit, site, and warehouse values for child items are based on the parent item.
  You cannot change these values for the child items. Any changes must be made for the parent item.
• The sum of the net amount of the child items is equal to the Parent amount.
• If the SSP origin of the child item is the percent of parent standard or invoice price, the unit price shows a zero amount. However, the net amount shows the calculated value. If you change the unit price, the net amount is recalculated.
• If the MEA type for the sales order is single, the corresponding MERA transaction line is created when the parent and child lines are added.
• For a revenue split that has the Allocation method set to Variable amount:
  • The net amount of the parent item appears in the Parent amount column.
    This value can be edited. However, the unit price, net amount, and discount cannot be edited and show a zero (0) amount.
  • The unit price for child items shows a zero (0) value.
    You can edit the unit price or net amount, but cannot edit the discount.
  • If the invoice for the sales order has not been created, you can add or remove child items.
• For a revenue split that has the Allocation method set to Percentage:
  • The net amount of the parent item appears in the Parent amount column.
    This value can be edited. However, the unit price, net amount, and discount cannot be edited and show a zero (0) amount.
  • The net amount for child items is calculated as follows: Percentage * Parent amount.
• For a revenue split that has the Allocation method set to Equal amount:
  • The net amount of the parent item appears in the Parent amount column.
    This value can be edited. However, the unit price, net amount, and discount cannot be edited and show a zero (0) amount.
  • The net amount of the child items is calculated by dividing the Parent amount equally among all child items.
  • When child items are removed or added, the net amount and unit prices are recalculated so that all child lines have equal amounts.
  • If the Parent amount cannot be divided perfectly equal, the net amount and unit price of the last child item may be slighter more or less than the other child items.

Suppressing Child Items

When the sales invoice includes items that use revenue split, you can select whether the child items appear on the invoice. When child items are hidden from the invoice, the parent line shows the summary value of the hidden child items. See example for details.

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Revenue Allocation Posting

When an invoice is posted, the transaction currency amount posted to the revenue account for each MEA line is the calculated revenue amount shown on the SBS MERA Revenue Allocation (Sales Invoice) form. Only the amount in General Ledger is affected, and not the amount on the invoice sent to the customer.

Any line discount shows the net amount with the revenue account and nothing is posted to the line discount account. If the MEA type is single, the total discount for the sales order is allocated to the MEA.

Any other accounts (Consumption, Taxes, etc.) are not affected.

Note: If you create multiple invoices per sales order, the MERA calculation for each invoice is done independently.

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Example: Revenue Split Template

A Hardware item is sells for 125,000.00 as a package and contains the following components: 

The revenue split template is set up as follows: 

• Parent item: Hardware
• Line items: 
  • Hardware
  • Installation
  • Labor warranty (1-year)
  • Parts warranty (5-year)

When the sales order is created, you can add the Hardware item and specify 125,000.00 for the unit price. TheSales Invoice list is updated as follows: 

The Hardware price is automatically calculated as follows: 125,000 - (10,000 + 5,000 + 20,000).

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Specify Revenue Allocation

To specify the revenue allocation for a sales order, follow these steps: 

1. Use the Microsoft Dynamics 365 Business Central instructions to add a sales order.
2. Select the Actions tab, and select SB Functions > Revenue allocation, which opens the SBS MERA Revenue Allocation (Sales Invoice) form.
3. Select the MEA type, and the MEA number.
4. If needed, edit the line items.
5. Select OK.

Add or Remove Item for a Revenue Split

To add or remove a item for revenue splitting, follow these steps: 

1. Use the Microsoft Dynamics 365 Business Central instructions to add a sales order .
2. In the Lines, add a parent item, complete all necessary cells for the line (e.g., Quantity), and select the Revenue Split check box.
   When you select on to the next line, the list is updated with the child items from the revenue split template.
   The item number for child items are slightly indented directly below the parent item.
3. To add a child item:
   1. Select the parent item, and select SBS Options > Add Revenue Split Child.
   2. Select the item you want to add and select OK.
4. To remove a child item:
   1. Select and right-click a line and select Delete Line.
   2. When you are asked to confirm the action, select Yes.

When you post the invoice on this page, you can choose to suppress (or hide) the child items from the invoice using any of the following options: 

• On the Home tab, select Posting > Post and Send... or Test Report...
• On the Actions tab, select Posting > Print Draft Invoice ...
• On the Actions tab, select Pro Forma Invoice...

When you print the invoice, the Options area on the print dialog has the Suppress Child Items on Print check box.

Fields

The following field boxes are available: 

Field	Description
Header
User Defined Fields	Only the user-defined fields that are specified on the SBS ARCB Billing Schedule Setup page appear. If you do not see the user-defined fields, select Show More in the heading of the FastTab. The user-defined fields for billing schedules are independent and unrelated to the user-defined fields for deferral schedules.
Suppress Child Items	Indicates whether child items of a revenue split appear on a sales invoice:  On: All child items are hidden from the sales invoice. Only the parent item appears on the invoice. If the net amount of the (hidden) child items has a non-zero sum, the net amount of the parent line shows a summary of the child lines. For more information, see Sales Invoice. Off: All child items appear below the parent item on a sales invoice. The net amount for each child item appears on the invoice. This option can be used only when all (parent and child) items in a revenue split are included on the invoice. The default setting is from the SBS MERA Multi-Element Revenue Allocation Setup.
Billing Schedule No.	Displays the corresponding billing schedule number. Select the link to view the details on the SBS ARCB Billing Schedule Card.
Lines
Revenue split	Indicates that a line uses revenue splitting: On: Indicates that the item uses the revenue split feature. When selected, the list is automatically updated with all child items for the revenue split template. This check box can be selected only for the parent item in a revenue split. For parent items that have a revenue split template already set up, this check box is automatically selected when it is added to a sales invoice, sales credit memo, or billing schedule. To use revenue splitting for a sales order, the check box must be manually selected. Off: Indicates that the item is a standard item that does not use revenue split.
Parent amount	Displays the new amount of the parent item. When this cell has a value, the unit price for the parent item cannot have a value.
Defer COGS on Parent/Child	Select the deferrable item in a bill of materials (BOM) setup: Parent or Child. This option is available for the parent item in a BOM. View example. A BOM is set up with item 1002 as the parent with the following children:  On the SBS ARED Deferral Item Setup , the setup is as follows:  A sales order for item 1002 with the following is created:  Sales amount: 1000.00 Discount: 10% (= 100.00) COGS: 700.00 The following table shows the difference between deferring the parent or child:  Deferral Table Defer Parent/Child ARED Information Parent Since 1002 is set as deferral item, the deferral schedule is created, where:  Deferral amount: 1000.00 Deferral discount amount: 100.00 Deferral COGS amount: 700.00 Child Since 1002 is set as deferral item, the deferral schedule is created for the parent, where:  Deferral amount: 1000.00 Deferral discount amount: 100.00 Deferral COGS amount: 0.00, the COGS deferral schedule is created for the child item. If the parent amount is 0.00, the deferral schedule is not created. The child item is to be deferred, the deferral schedule for the child item 1936-S is as follows:  Deferral amount: 0.00 Deferral discount amount: 0.00 Deferral COGS amount: COGS for item 1936-S The deferral schedule for the child item 1996-S is as follows:  Deferral amount: 0.00 Deferral discount amount: 0.00 Deferral COGS amount: COGS for item 1996-S The default is from the Sales Invoice, which you can change as needed.
Recurring Item	Select this check box for service items that you want to include in the billing schedule that is created from the sales invoice. This option can be updated from the SBS ARCB Item Defaults dialog. For items that use revenue splitting, this check box is available only for the parent item.
Billing Start Date	Specify the billing start date for the service-only line item. This date is used for the billing start date on the corresponding billing schedule this is created.
Billing End Date	Specify the end date for the billing schedule. When this value is empty, it is automatically updated based on the number of periods specified on the SBS ARCB Item Defaults.
Deferral Item	Select this check box for items that are deferral items and will have a corresponding deferral schedule.
User Defined Fields	Only the user-defined fields that are specified on the SBS ARCB Billing Schedule Setup page appear. The user-defined fields for billing schedules are independent and unrelated to the user-defined fields for deferral schedules.
Purchase Document No.	Displays the number of the purchase document created from the sales document.
Invoice Details
Payment Terms Code	Displays the payment terms for the invoice. This value is from the Payment Terms of the billing schedule line on the SBS ARCB Billing Schedule Card page.

Actions

The following actions are available: 

See also

SBS MERA Revenue Allocation (Sales Invoice)