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Event-Based Deferrals

To use the event-based feature for deferral schedules, ensure an administrator completes the following setup: 

  1. Complete the standard ARED setup (see Advanced Revenue & Expense Deferrals Module Setup).
  2. On the SBS ARED Event Based Deferral Templatepage, create one or more template for the event-based functionality.
  3. On the SBS ARED Deferral Defaults Setuppage, apply the event-based template to the different transactions as needed.

These steps are for a basic event-based deferral schedule scenario. For alternate scenarios, see the following articles: 

Create from a Sales Document

Follow this general workflow to create deferral schedules from a sales document: 

  1. Create a sales document (order or invoice).
  2. For the item, select SBS Options > Advanced Deferral.
  3. On the SBS ARED Transaction (Sales) :
    1. For items that are not deferrable by default, turn on the Deferral Item option.
      For items that are deferrable by default, this option is already turned on.
    2. Review the accounts for the deferred amounts and change as needed.
    3. Set Schedule Type to Event Based.
    4. Select the Template No. and edit the other values as needed.
    5. Edit the Event Lines as needed.
    6. Close the SBS ARED Transaction (Sales)page to return to the sales document.
  4. Back on the Sales Order or a Sales Invoice, create and post the invoice for the sales document.
    The deferral schedule is created after the invoice is posted.
  5. Review and process any actions on the deferrable schedule as needed.

Create from a Billing Schedule

To create a deferral schedule from a billing schedule, open the SBS ARCB Billing Schedule Card, follow the steps for creating a billing schedule, and incorporate the following: 

  1. If you want the start and end dates of the deferral schedule to be the same as the billing schedule, select Align Deferral to Billing in the header.
  2. When adding a line item to the Schedule Lines, select Manage > Advanced Deferral Options.
  3. On the SBS ARED Transaction - Billing Schedule (Advanced Deferrals):
    1. For items that are not deferrable by default, turn on the Deferred option.
      For items that are deferrable by default, this option is already turned on.
    2. Review the accounts for the deferred amounts and change as needed.
    3. Set Schedule Type to Event Based.
    4. In the Event Header FastTab, select the Template No. and edit the other values as needed.
    5. Edit the Event Lines as needed.
    6. Return to return to the billing schedule.
  4. Save the billing schedule and create and post the first invoice for the billing schedule.
    The deferral schedule is created after the invoice is posted.
  5. Review the newly created deferral schedule and process any actions as needed.

Create from a Journal

To create a deferral schedule from a billing schedule, open a Journals page, follow the steps in the Microsoft Dynamics 365 Business Central documentation for processing a journal transaction, and incorporate the following: 

  1. After selecting a batch name and reviewing the available lines, select Actions > Advanced Deferral > Advanced Deferral.

    2. If the General Ledger account for the line is set up on the SBS ARED Deferral G/L Account Setup, the SBS ARED Transactions (General Journal) automatically opens.

  2. On the SBS ARED Transactions (General Journal), do the following: 
    1. For items that are not deferrable by default, turn on the Deferred option.
      For items that are deferrable by default, this option is already turned on.
    2. Review the accounts for the deferral and recognition amounts and change them as needed.
    3. Set Schedule Type to Event Based.
    4. In the Event Header FastTab, select the Template No. and edit the other values as needed.
    5. Edit the Event Lines as needed.
    6. Return to the journal.
  3. Post the journal.
    The deferral schedule is created after the journal is posted.